Maintenance Store Clerk at Kenya Wine Agencies Limited (KWAL)

Job Purpose

This position is responsible for receiving, recording, and issuing plant equipment spare parts, tools, and personal protective equipment (PPE) to Plant operations staff and managing non-bin items, while ensuring the proper and safe custody of stock materials according to established procedures

Main Responsibilities

Inventory Management

• Maintain accurate records of all received, issued, and stored items, including plant equipment, spare parts, tools, personal protective equipment (PPE), and non-bin items.
• Implement systematic inventory practices to ensure efficient tracking, labeling, and organization of stock materials.
• Monitor inventory levels to ensure timely reorder and restocking of essential items, minimizing stockouts and overstock situations.
• Conduct regular inventory audits to verify stock accuracy and identify any discrepancies.

Safety and Compliance

• Ensure the proper and safe custody of all stock materials, adhering to established procedures and safety regulations.
• Coordinate with the Plant operations staff to provide necessary PPE and tools, ensuring compliance with safety standards.
• Keep updated on industry standards and regulations related to inventory management and workplace safety.
• Implement best practices to maintain a safe, organized, and compliant storage environment.

Resource Allocation

• Assist in the allocation of resources required for maintenance tasks, including the timely distribution of spare parts and tools.
• Coordinate with maintenance personnel to support planned maintenance activities and ensure resources are efficiently utilized.
• Manage the lifecycle of inventory items to optimize their usage and minimize waste.

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

• A certificate in Electrical or Mechanical Engineering

Professional Qualifications

• A qualification in store management will be an added advantage. 

Experience 

• At least one (1) year experience as a store clerk in a similar organisation.
• Practical experience in use of MS packages and ERP systems.

Competencies

Technical Competencies

• Proficiency in managing and tracking inventory, including spare parts, tools, and personal protective equipment (PPE).
• Ability to maintain detailed and accurate records of all received, issued, and stored items, as well as maintenance logs and inventory documentation.
• Skills in monitoring inventory levels, conducting regular audits, and ensuring timely reorder and restocking of essential items.
• Knowledge of safety standards and regulations related to the storage and handling of maintenance materials, ensuring compliance in all activities.
• Capability to assist in the allocation and distribution of resources required for maintenance tasks, coordinating with supply chain and procurement teams.

Behavioural Competencies

• Meticulously maintaining accurate records and ensuring that all inventory items are properly tracked and stored.
• Consistently dependable in performing duties and adhering to schedules, ensuring smooth and efficient store operations.
• Demonstrating strong organizational abilities to manage inventory, prioritize tasks, and maintain an orderly storage environment.
• Effective verbal and written communication to coordinate with team members, suppliers, and other departments, ensuring clear information exchange.
• A strong commitment to maintaining a safe working environment and adhering to all safety protocols and regulations.
• Taking proactive steps to improve inventory management practices and suggest innovative solutions for better efficiency.