MEESA Hub Coordinator at Plan International

Strategy Support - Leadership & Management 60%

•  Takes lead on RH annual planning, coordinating performance and actors; monitors progress on Annual plan deliverables.
•  With key meeting sponsors, takes overall responsibility for key meeting coordination for leadership and management in MEESA including annual planning cycle, quarterly reflections, RLT monthly and RHMT weekly meetings ensuring cohesive coordination of calendars, meeting contents and facilitators.
•  Working with relevant meeting chairs, manages coordination of meeting agenda to ensure good use of time by ensuring a confirmed agenda, shared pre-reads and availability of agenda leads.
•  Leads in MEESA region calendar coordination and updates to the whole team, ensuring that other functions are booking events with good lead time and the calendar is easily accessible for reference with the team.
•  Keeps sight of all key meetings in MEESA RH to ensure good and effective use of time.
•  Engages in meeting discussions to understand emerging pertinent issues, concepts and challenges and is able to drive constructive follow-through of such discussions with relevant stakeholders to move management issues forward effectively.
•  Summarizes action points of meetings well and holds relevant actors accountable to deliver management decisions in a timely manner.
•  Communicates key takeaways from management meetings to MEESA team as appropriate.
•  Initiates and manages specific problematic issues and provides recommendation for viable solutions to the RHMT.

Risk Management 20%

•  Manages the regional risk registers ensuring all risks are updated bade on quarterly review of risks.
•  Engages with RHMT and other RH staff members to ensure follow through on risk management.

Liaison Support to MEESA Directors 20%

•  Support in protocol matters and organization of meetings with officials from Government, NGOs, UN, embassies etc. for the regional office.
•  Liaise and act as a point of contact for relevant information/enquiries from all parties external to the Regional Office
•  Lead the coordination of MEESA calendar and in diarizing director’s calendar as needed.
•  Act as a liaison to shared service transactions as may be needed to hasten crucial and urgent support need for MEESA region Directors.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

•  Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
•  Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in own work;

LEADERSHIP COMPETENCIES

•  Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
•  Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
•  Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
•  Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
•  Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
•  Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
•  Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

•  Understands Plan International in Context, including its purpose, values, and global, regional and country strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives through the theory of change
•  Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with Plan International’s core risk-related standards (Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security, Management Standards)
•  Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Managing activities and resources

•  Schedules and manages resource aligned to organisational requirements and individual capacity.
•  Allocates resource to every work activity, regularly reviewing and adjusting if necessary. Provides team members with the resources and support they require.
•  Identifies opportunities and support team members to continually innovate and improve working practice.
•  Monitors delivery and performance against plans. Works with their team to adjust plans and budgets to accurately reflect delivery activities.
•  Submits timely and accurate reporting data, using metrics to monitor team performance.

Technical expertise, skills and knowledge

Qualifications/ experience essential:

•  A Master’s degree in a relate field with at least 2 years’ work experience post-graduation/qualification or A degree in related field with at least five (5) years of relevant experience in coordinating, leading and/or managing executive office activities
•  Proven experience in in influencing individuals and teams to high levels of performance
•  Ability to conceptualise and write business papers
•  Experience in or appreciation of business process improvement

Languages required

•  Excellent written and verbal communication skills in English.

Qualifications/ experience desirable:

Knowledge:

•  An understanding of gender and inclusion and global/local development issues, with particular knowledge in girls’ rights and child rights, feminist movements and the institutions involved.
•  Knowledge of key gender inequalities, gaps, barriers and opportunities at the national, regional and global level and gender and inclusion programs, especially for children and girls.
•  An understanding of the policies, processes, institutions and organizations that shape the development and humanitarian context and standards within Kenya.
•  Understanding of the implications of working with a rights-based approach to development and is able to analyze the situation of children’s and particularly girls’ rights in his/her working context
•  Some knowledge on different types of partnerships and civil society strengthening and capacity building. Understanding issues, principles and strategies and their root causes and working with Plan’s principles and a range of strategies and approaches to improve outcomes

Skills:

•  Excellent communication, coordination, organization and execution skills
•  Develops and encourages new and innovative solutions;
•  Strong skills and proven experience in new project design and development
•  Proven experience as a team player and leader in an international organization;
•  Future oriented and thinks strategically;
•  Ability to influence power holders about the need for and benefits of addressing gender equality and inclusion, including being able to offer a range of evidence-based solutions.
•  Excellent relationship building skills – networking, influencing and stakeholder management skills
•  Communicates effectively at a high level and with a range of appropriate styles for different audiences
•  Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management