Monitoring and Evaluation Officer (NPSA9) at UNDP

Duties and Responsibilities

Main Deliverables / Summary of Key Functions

•  Establish and implement the project’s planning and monitoring systems and processes;
•  Establish and implement a standardized project reporting mechanism, including effective and timely reporting to internal and external stakeholders;
•  Management and follow up on project performance reviews and evaluations;
•  Ensure monitoring and evaluation processes of the project are conducted in accordance with UNDP Programme and Operations Policies and Procedures by focusing on quality control;
•  Support capacity building of programme and project staff in RBM and M&E and facilitate knowledge building and management.

Establish and implement the project’s planning and monitoring systems and processes:

•  Participate actively in the planning of project activities and drawing up of the annual work plan;
•  Develop and implement the project’s M&E plans, indicators, targets, means of verification and monitoring steps at output and activity level, and in line with the Annual Work Plan and according to UNDP standards;
•  Develop and refine the project-internal monitoring system to gather results-based project progress data and input from primary, secondary, and third-party sources;
•  Take the lead in the review of the project Results Resources Framework, with democracy/electoral-related project indicators.

Establish and implement a standardized project reporting mechanism, including effective and timely reporting to internal and external stakeholders:

•  Draft project reports, such as quarterly reports, annual reports, and donor-specific reports, capture project progress against the Results Framework; including the documentation of success stories, achievements, lessons learned, risks, and issues;
•  Produce project updates to donors and stakeholders in a timely manner in line with professional writing and formatting requirements;
•  Assist and participate in the development of project management-related documents and concise reports, and power-point presentations for various project meetings and workshops;
•  Ensure smooth reporting and communication to donors and stakeholders; ensure adherence to donor visibility requirements;
•  Work closely with project management and the UNDP CO colleagues to ensure a timely and accurate response to donor inquiries on project activities, including progress updates.

Management and follow up on project performance reviews and evaluations:

•  Develop and monitors the project’s performance review and evaluation plan;
•  Develop the criteria for the project evaluation, including its impact and sustainability;
•  Provide advisory services to project staff on project evaluations, including through a review of terms of reference, evaluation methodology and draft reports;
•  Ensure follow up on and the implementation of evaluation findings and recommendations in close collaboration with the project manager and Country Office RBM Analyst.

Ensure monitoring and evaluation processes of the project are conducted in accordance with UNDP Programme and Operations Policies and Procedures through focusing on quality control:

•  Prepare Project Quality Assurance (QA) Plan and coordinate implementation of the QA Plan
•  Support the implementation of follow up on audit recommendations;
•  Ensure project compliance with reporting requirements for CO programme quality dashboards;
•  Develop plans and monitor the project’s Risks and Issues Matrices in line with UNDP standards;
•  Support budgeting and track use of the project financial resources in accordance with UNDP POPP.

Support capacity building of programme and project staff in RBM and M&E and facilitate knowledge building and management:

•  Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
•  Capture lessons learnt during project implementation –lessons learnt log can be used in this regard;
•  Participation in training events, communities of practice, codifying and sharing knowledge;
•  Facilitation and organization of training for project staff to enable them to perform at the required level.

Institutional Arrangement

Under the direct supervision of the Project Manager, the Monitoring and Evaluation Officer will be responsible for: project’s planning and monitoring system through a robust M&E framework and results-based data system, establishment and implementation of a standardized project reporting mechanism, and advisory support to project partners to enhance internal planning and monitoring and evaluation of project interventions.

Competencies

Core Competencies

•  Achieve Results: Set and align challenging, achievable objectives for multiple projects, have lasting impact;
•  Think Innovatively: Proactively mitigate potential risks, develop new ideas to solve complex problems;
•  Adapt with Agility: Proactively initiate and champion change, manage multiple competing demands;
•  Act with Determination: Think beyond immediate task/barriers and take action to achieve greater results;
•  Engage and Partner: Political savvy, navigate complex landscape, champion inter-agency collaboration;
•  Enable Diversity and Inclusion: Appreciate benefits of diverse workforce and champion inclusivity.
•  Others: Ability to work with minimum supervision and in a multicultural setting. Ability to work simultaneously on multiple tasks with short deadlines.

Technical/Functional Competencies

•  Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results. Being able to design and implement evaluation frameworks with the variety of stakeholders and beneficiaries involved;
•  Evaluation: Ability to make an independent judgement based on set criteria and benchmarks. Excellent knowledge of monitoring & evaluation tools;
•  Developmental evaluation: Learning and adaptation focused: ability to promote and facilitate ongoing reflection and adaptation; aimed at informing learning and portfolio related decision making;
•  Systems thinking & transformation: Being able to carry out evaluation thinking in complex systems and adapting evaluation strategies to changing realities;
•  Knowledge facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally. Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development;
•  Development and operational effectiveness: Ability to lead strategic planning, results-based management and reporting. Ability to go beyond established procedures and models, propose new approaches which expand the range of programmes.

Required Skills and Experience

Education:

•  Master's degree preferably with major in Management, Statistics, Public Administration or related social science. First level university degree with additional qualifying years of experience may be considered in lieu of the advanced level degree.

Experience:

•  At least 2 years (with Masters’ Degree) or 4 years (with Bachelor's degree) of relevant experience in Monitoring & Evaluation or Project Management;
•  Strong knowledge of monitoring & evaluation tools is requiredl
•  Experience of full cycle of programme/project management (planning, implementing, monitoring and reporting in a results based manner);
•  Experience as a trainer on M & E is desirable;
•  Experience in UNDP monitoring and evaluation is an asset;
•  Experience dealing with high level government officials and donors.

Language: Fluency in English