Monitoring, Evaluation and Knowledge Management Specialist at Ministry of Agriculture and Livestock Development

Job Purpose

• The Monitoring, Evaluation and Knowledge Management Specialist will have the overall responsibility for the coordination of the timely establishment, operation, and maintenance of the project monitoring and evaluation and learning system; for the monitoring and evaluation of progress; generation of knowledge and evidence; and for the communication of programme activities, achievements and lessons learned.

Key Responsibilities

Design and Implement the M&E System

• Setting up the M&E system for the Programme including revising the project log frame matrix and include gender sensitive indicators; assisting in developing the results oriented-AWPB; developing the overall framework for the project M&E; guiding the process of reporting against the project key indicators and preparing the M&E matrix.
• Taking lead in the preparation of the Project Annual Work Plan and Budget

Adaptive Management and Decision-Making

• Developing a capacity-building plan on M&E for the project staff and implementing partners, including developing training modules for different stakeholders and partners; developing operation manuals/guidelines on M&E processes; using software for MIS and GIS required for the functioning of the MIS system; and training M&E staff of partner institutions at national and local levels.
• Coordinating the baseline, midterm, end-term surveys, and project completion reports.

Tracking, Analyzing, and Reporting Programme Performance

• Setting up a Management Information System (MIS) that entails developing formats for data collection, analysis, and interpretation to track project inputs and
• its results; coordinating with other programme staff to ensure MIS system is appropriately designed and implemented such that they enable data-rich knowledge management, captures and analyses disaggregated data on gender and social inclusion parameters; defining requirements for use of software for a web-based online MIS and off-line tablet-based devices.
• Providing technical assistance to recruit, guide and supervise organisations or individuals contracted to implement surveys and studies required for evaluating project effects and impacts.
• Assisting the Programme Coordinator in consolidating gender sensitive project progress reports.
• Undertaking regular field visits to follow-up recommendations made from previous supervision missions and support the project implementation in other ways as requested by the Project Coordinator.
• Taking lead in the preparation of periodic M&E reports and the project completion report

Knowledge Management

• Designing, at the start-up, Programme communication strategy, geared towards the target group and stakeholders, programme implementers, and to a wider public, both within Kenya and outside.
• Developing a functional approach for prioritizing and implementing Knowledge Management activities and for developing and disseminating knowledge tools and products.
• Advising the Senior Management by identifying areas of concerns that might justify a review of the programme M&E and Knowledge Management (KM) systems and/or implementation arrangements, including adverse effects on target groups as a result of project implementation, and suggest remedial measures if necessary.

Other Duties

• Carrying out any other relevant duties as may be assigned by the National Project Coordinator.

Academic Qualifications

• Holder of Bachelor’s Degree in any of the following fields: Monitoring and Evaluation, Demography, Agricultural sciences, Population Studies, Statistics, Economics, Rural Development or any other related subjects from a recognized University.

Applicable Professional Experience

• At least seven (7) years direct experience in a position of monitoring and evaluation of rural development or national Projects Demonstrated experience of at least 5 years of application of computer statistical packages and/ or data analysis software (e.g. SAS, SPSS, and Advanced Excel) and basic computer skills (word-processing, power point, and databases) are a must.
• Must have demonstrated experience in designing and implementing M&E systems in a multi- faceted rural development Project.
• Demonstrated experience in data processing and management of large-scale surveys.
• Possession of additional training in impact evaluation, familiarity with the operations and use of IT in monitoring and evaluation are added advantages.
• Strong experience in conducting research studies including the entire evaluation cycle, from design and formulation to implementation, analysis and presentation of results and recommendations.

Competencies and Skills

• Good oral and written communication skills. Should be fluent in English.
• Proven high level of integrity in handling public resources and in executing duties.
• A high level of interpersonal and management skills and ability to work with teams.
• Must be result focused and be able to work under pressure and tight deadlines.
• High level of integrity.
• Strong knowledge of computer applications, particularly MS Excel, Word, Access and PowerPoint, STATA and other software packages for data analysis and technical reports.
• Data management and analysis and reporting in Projects
• Capacity building and training in M&E development and implementation
• Use of Geographic Information Systems technologies, and
• Knowledge management strategy development.

Other Duties

• Any other duty as may be assigned by the National Programme Coordinator.