Monitoring, Evaluation and Reporting Assistant at StrongMinds

The ME&R Assistant contributes to strengthening accountability, data integrity, and continuous learning within global partnerships under StrongMinds.

Key Responsibilities

Support Implementation of M&E & Reporting Workplans

• Track client recruitment and participation data across partner programs.
• Maintain and update client databases (pre-assessment, pre-group, midline, termination).
• Prepare routine data summaries and progress tracking tools.
• Identify and flag data gaps, inconsistencies, and emerging risks to the supervisor.

Expected Results:

• Updated and complete client databases.
• Routine data summaries available for review.
• Data gaps and risks documented and communicated in a timely manner.Support Partner & EPO Coordination on M&E
• Conduct routine follow-ups with EPOs and partner staff to ensure timely data submission and uploads.
• Review weekly and monthly partner reports to identify gaps or inconsistencies.
• Organize feedback sessions and document action points from review meetings.
• Contribute to recommendations to management to improve processes and systems.

Expected Results:

• Timely partner data submissions.
• Documented feedback and follow-up action points.
• Improved data completeness, accuracy, and timeliness.

Support Data Quality Assurance & Routine Monitoring

• Conduct virtual file audits and verification exercises on sampled client records.
• Compile audit findings and file documentation in shared systems.
• Monitor safeguarding, child protection, and compliance with organizational policies during data collection.
• Escalate identified issues appropriately.

Expected Results:

• Filed data quality and audit documentation.
• Documented safeguarding and compliance observations.
• Timely escalation of data and compliance issues.

4. Support Reporting & Documentation

• Assist in preparing monthly and cycle-level progress reports.
• Support updating of the Indicator Performance Tracking Table (IPTT).
• Compile results, lessons learned, and best practices from partner data.
• Maintain organized reporting folders for internal and donor use.

Expected Results:

• Monthly and cycle reports drafted on time.
• Updated IPTT.
• Organized and accessible reporting documentation.
• Contributions to learning and reporting products.

Support Digitalization & Data System Management

• Assist in setting up and maintaining KoboToolbox accounts and digital tools for partners and EPOs.
• Provide hands-on support to partners in using electronic data collection systems.
• Monitor real-time data entry to identify inconsistencies or gaps.
• Support data cleaning and verification processes.
• Flag urgent system or data issues for timely resolution.

Expected Results:

• Effective use of digital tools by partners and EPOs.
• Accurate, complete, and timely data collection.
• Smooth-running digital M&E systems supporting program efficiency.

Support Capacity Building & Learning

• Prepare M&E and reporting training materials.
• Organize virtual or in-person trainings, coaching, and mentorship sessions.
• Document training attendance, feedback, and follow-up actions.

Expected Results:

• Training materials and attendance records available.
• Documented capacity-building activities.
• Improved partner understanding of M&E processes.

Other Duties

• Undertake additional M&E and reporting support tasks as assigned by the supervisor in line with Global Partnerships objectives and scaling agenda.

Qualifications

• Bachelor’s degree in Social Sciences, Development Studies, Statistics, Economics, Population Studies, or related field.
• Training or coursework in Monitoring & Evaluation is an added advantage.
• Experience with community-based or mental health programs (including IPT-G) is an added advantage.

Required Experience & Competencies

• 1–2 years’ experience supporting M&E or reporting activities.
• Proficiency in MS Excel, Google Sheets, PowerPoint, and Canva.
• Proficiency in STATA.
• Familiarity with electronic data collection tools (e.g., KoboToolbox, CommCare).
• Strong analytical, organizational, and communication skills.