Nursing Officer In-Charge at International Rescue Committee

Job Purpose/Objective

Under the direct supervision of the Health Manager, the Nursing Officer –In-Charge(Matron)will be responsible for the daily administration and running of the IRC Hagadera Camp Hospital.

Key Responsibilities

Program Management:

• In coordination with the Health Manager, formulate program goals, objectives and intervention strategies and participate in the budgeting process.
• Ensure that all hospital activities are implemented as outlined in the project documents.
• Review the program activities and priorities on a regular basis updating the Health Manager on gaps and/or provide recommendations on how to improve quality of services.
• Participate in planning and implementing health assessments, surveys and campaigns.

Human Resource:

• Overall supervision of all nursing staff working at the hospital, both National and Refugee.
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
• Manage leave and R&R plans of nursing staff working in the hospital to ensure adequate coverage of the hospital, including nights and weekends.
• Compile and submit the call list to the Health Manager at the end of every month for the beginning of the next month.
• Convene and attend monthly meetings with Health Manager, Hospital staff and with Refugees to exchange information and problem solving.
• Handle disciplinary issues amongst supervisees as they arise with support of the Health Manager and Senior HR Officer.
• Participate in the recruitment process of all nursing positions, including participating in the interview process.

Program Activities:

• Ensure all hospital activities run smoothly and services are provided timely and efficiently.
• Ensure quality of care is given to all patients accessing the hospital.
• Ensure universal precautions and infection prevention guidelines are followed in service provision.
• Organize and conduct regular in-service training and refresher courses for the nursing staff, both National and Refugee.
• Ensure all hospital departments have written Standard Operating Procedures that guide the day-to-day activities.
• Ensure quality of care is maintained through sharing of updated guidelines and protocols in line with MOH, WHO, UNHCR guidelines.
• Assist in ordering of medical supplies on a trimester basis, in line with the projected consumption and available funding.
• Ensure all medical items for hospital use in the warehouse are released in a timely manner with proper documentation of the same.
• Keep an inventory of all the hospital assets, and update this on a monthly basis. Share the same with the Health Manager and Senior Supply chain Officer on a monthly basis.
• Attend and participate in weekly Continuous Medical Education (CME) sessions at the hospital.
• Attend and co-chair the daily morning hospital handover meetings, together with the Health Manager.
• Co-ordinate referrals of in-patients in a timely manner, through the referral officer and Health Manager.
• Identify hospital facility and equipment in need of repairs and submit to supply chain, with the assistance of the Health Manager.

Reporting and Coordination:

• Review, authorize and keep accurate records of all requisitions, duty rosters and applications for leave.
• Ensure that all HIS statistical reports are accurate and submitted on a weekly basis.
• Evaluation of services through monitoring morbidity and mortality rates through monthly statistical reports.
• Forward hospital daily categorized patients bed occupancy to the Health Manager
• Keep the Health Manager informed of major issues at the hospital regularly.
• Maintain an updated record and submit regular inventory reports of hospital equipment and furniture.

Others:

• Carry out other relevant duties as may be required or assigned by your supervisor.

Key Result Areas.

• Overall supervision and coordination of nursing activities.
• Ensuring quality of care is given to all patients accessing the hospital.
• Ensuring proper coverage of all the departments through proper R n R/ leave management.

Minimum Qualifications:

• Professional qualification in Nursing (BSN degree).
• Registered with the Nursing Council.
• At least 3years professional experience preferably in a supervisory/in-charge position.
• Postgraduate training in public health, health services management or any relevant field is an added advantage.

Required Experience & Competencies:

• Good clinical knowledge and skills.
• Ability to write clear, concise reports and well-developed communication skills.
• Excellent organizational, communication, interpersonal, writing, and communication skills required.
• Good computer skills (Complete MS Office package and any database management and analysis).
• Must be a great teammate, flexible and culturally sensitive.
• Ready to work in difficult environmental conditions with displaced communities.
• Ability to accept the possibility of insecurity in the project areas and obey security rules and standard operating procedures.