Office Accountant - Finance & Administration Unit at Samuel Hall

Tasks & Responsibilities

Objective 1 - Financial Reporting

• Advises on financial requirements in-country
• Prepares vendor and remittance tax forms, and ensures these are submitted in a timely manner
• Prepares and submits monthly budgets, cash flows and reconciliation reports for review
• Monitors and submits advance, commitment, and grant reports as applicable
• Manages financial compliance and reporting of expenses by country offices
• Monitors and reports on partner/ vendor payment schedules and obligations
• Assists in preparing information for any contractual financial reporting requirements

Objective 2 – Audit

• Supports preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with the organisation’s policies and procedures
• Performs regular spot audits on project files.
• Ensures backup documentation is uploaded to relevant system according to set deadlines
• Audits travel requests and expense reports for accuracy and compliance
• Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff travel
• Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.

Objective 3 - General Accounting/Financial Management

• Audits travel requests and expense reports for accuracy and compliance
• Ensures accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Processes timely and accurate payroll payments for the office and ensures payroll taxes are accurate
• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
• Ensures staff financial compliance with timekeeping policy and procedures
• Initiates cash disbursement requests for fieldwork implementation
• Ensures accurate and timely processing of invoices, advances and reimbursements, cheques and wire transfer payments.
• Verifies vendor invoices for accuracy, expenses, and project accounting codes
• Ensures requests for payments have appropriate approvals and support documents
• Performs monthly bank reconciliations and routinely monitors bank account balances
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Supports periodic cash counts.
• Ensures all reconciliations, schedules, fund analysis and presentation of complex financial transactions are completed within 60 days of fiscal year-end
• Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
• Develops and implements best practices, policies and procedures in full adherence to regulatory requirements
• Advises the Finance Manager on financial efficiency measures and conducts reporting on a weekly basis.
• Acts on guidance from Finance Manager and Director of Finance and Administration regarding cash management

Vacancy Requirements

Required

• Excellent spoken and written skills in English (additional languages a plus).
• Keen attention to detail
• Ability to be patient and to work well within a global team
• Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines
• A minimum of 3 years of relevant experience (e.g., Accounts, Finance, Economics, Commerce field)
• Demonstrated interest in humanitarian and development work, foreign affairs

Desirable

• A BA or Master's degree in Accounts, Finance, Economics, Commerce, or a relevant field
• Proficiency in computer applications (XERO, Quick books, petty cash, Excel etc)
• Valid membership in