Office Administrative Support at TakaTaka Solutions

Job Description

Office Administration:

1. Welcome and guide visitors with professionalism, ensuring they sign in and are directed appropriately.
2. Manage incoming and outgoing letters, parcels, and courier services, ensuring timely distribution.
3. Oversee office hygiene and sanitation, coordinating with cleaning staff.
4. Manage office equipment maintenance schedules, including printers, scanners, and other devices, and ensure prompt repairs when needed.
5. Manage the office budget, monitor, and procure office supplies such as stationery, consumables, and small equipment.
6. Ensure that new joinees joining the office team have a space to work as well as the required office requirements for work.
7. Implement and maintain an inventory management system for supplies and office equipment.
8. Implement and maintain office procedures and systems for efficient workflow.

Executive Support:

1. Serve as the primary point of contact for the CEO, managing access to their time and filtering requests.
2. Always work with confidentiality and discretion.
3. Coordinate and follow up on appointments, meetings, and conferences, ensuring effective time management for the CEO.
4. Prepare, proofread, and distribute meeting agendas, minutes, and presentations.
5. Take detailed minutes and follow up on action points.
6. Act as a liaison between the CEO and internal/external stakeholders, facilitating smooth communication.
7. Organizing and maintaining files, records, and confidential information related to the office. 
8. Process sales orders, track shipments with regards to imported items on request of CEO

Requirements

1. Diploma/Bachelor’s degree preferred in Business Administration/Management.
2. Keeps track of multiple tasks simultaneously.
3. Strong verbal and written communication skills.
4. Proficiency in using office software and database management.
5. Provides excellent customer service.
6. Comfortable tracking office budgets, expenses, and supplies.
7. Ability to plan, coordinate, and execute office projects or events

 Attributes:-

1. Integrity
2. Confidentiality
3. Keen Attention to Detail.