Office Administrator at Office of The Registrar of Political Parties

GRADE ORPP 6

Duties and Responsibilities

• Prepare responses to simple routine correspondences;
• Receive and process correspondences and make follow-up on action;
• Process and format documents for printing;
• Maintain office diary and protocol;
• Handle telephone calls and appointments;
• Ensure security of office records, documents and equipment;
• Attend to visitors/clients;
• Plan and schedule meetings;
• Arranging conference rooms for meetings and trainings, drafting letters;
• Minute taking and report writing;
• Hotel reservations and flight booking; and
• Any other functions as may be assigned from time to time.

Requirements

For appointment to this one must have:-

• Served in the grade of Office Administrator II or a comparable and relevant position in the public or private sector for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in Public Relations and Customer Care from a recognized institution;
• Certificate in Computer Application Skills from a recognized Institution; and

                              OR

• Business Education Single and Grade Certificates (BES &GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects;
  • Shorthand III (minimum 120 w.p.m.);
  • Typewriting III (50 w.p.m.);
  • Certificate in Computerized Document Processing III;
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II; and
  • Office Management III/Office Administration and Management III.
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in Public Relations and Customer Care from a recognized institution;
• Certificate in Computer Application Skills from a recognized Institution; and
• Shown merit, ability and competence as demonstrated in work performance and results.

                              OR

• Bachelor’s degree in any of the following: Secretarial Studies or Business and Office Management from a recognized institution or it’s equivalent;
• Certificate in Public Relations and Customer Care from a recognized institution;
• Certificate in Computer Application Skills from a recognized Institution; and

Terms of Service

The successful candidate will serve on pensionable terms.