Office Administrator/Personal Assistant at Stellar Human Resource Solutions

Duties and Responsibilities

• Assisting in the management and organization of CEO calendar by scheduling appointments, meetings, engagements and daily activities including running errands.
• Coordinating office activities, operations and ensuring cleanliness of Office premises.
• Act as liaison between the director’s internal and external parties including clients, suppliers and staff.
• Managing an active calendar of meetings and appointments for the director.
• Prioritize and follow up on issues and concerns addressed to the CEO including those of a sensitive or confidential nature and determine appropriate course of action.
• Maintain schedule of key contributors of the director’s project and tasks.
• Arrange travel schedule and prompt reservations for the director
• Maintain cleanliness of the office and work stations, Procurement of office tea and snacks.
• Maintaining a proper filing system for service level agreements.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stocks of office supplies and place orders when necessary.
• Receiving and directing guests to respective offices.
• Renewal of Business and other Statutory Certificates and Payments like the County, KRA and personal bills. Procurement of general office supplies and stationery.
• Managing and controlling petty cash.

Skills and Qualifications

• 3-5 years of working experience as a Personal Assistant
• Bachelors Degreee in any Business related field