Office Administrators (6 Posts) at Kitale National Polytechnic

KNP/ADV/01/2026
Job Summary

• The Office Administrator will be responsible for providing efficient secretarial, clerical and front-office support to the respective department/office, ensuring smooth coordination of correspondence, records, scheduling and visitor management in line with public service standards.

Minimum Requirements

• Diploma in Secretarial Studies/Office Administration or its equivalent from a recognized institution.
• Proficiency in computer applications (Word processing, spreadsheets, presentation and internet/email packages).
• Certificate in public relations/customer care will be an added advantage.
• Knowledge of office and records management practices to public service standards.

Key Competencies and Skills

• Excellent organizational and time-management skills.
• Strong oral and written communication skills.
• High level of integrity, confidentiality and professionalism.
• Interpersonal and customer-care skills.
• Ability to work under minimal supervision and meet deadlines.

Key Responsibilities

• Manage correspondence, telephone calls, mail and appointments for the department/office.
• Maintain proper filing and records management (physical and electronic)
• Receive, screen and direct visitors and clients to an A
• Prepare minutes, memos, letters and reports as directed.
• Schedule and coordinate meetings, appointments and departmental calendars.
• Handle confidential departmental documents in line with records management policy.