Office Assistant at Islamic Relief

Reporting To:

Field Coordinator

Qualification

Completion of Secondary education or higher education.

Experience

• At least 1 year experience in a similar position
• Secretarial/ office management background will be an added advantage

Key responsibilities:

• Performs cleaning duties as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing. 
• Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
• Prepare tea/ coffee for staff and visitors
• Empties and cleans wastepaper baskets.
• Keeps office rooms, kitchens, and toilets clean and hygienic.
• Maintains and cleans all cleaning equipment utilized.
• Requests for all utilities needed for cleaning early to line Supervisor.
• Ensures that office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
• Reports all deficiencies and faults in area of operation to line manager in due time
• Accountable for all equipment and consumable stuffs entrusted to him/her.
• Assist with general filling
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
• Responsible for tracking office consumables and requesting for same.
• Ensure that the office compound is clean and maintained
• Any other general administrative duties as will be assigned from time to time

Qualifications, Experience and Requirements

• Completion of Secondary education or higher education
• Ability to work with computers
• Secretarial/ office management background will be an added advantage
• Knowledge of the English language sufficient to understand simple instructions.
• Essential communications skills