Office & HR Administrative Associate - Kinanie , Athi River at Sanergy

About the Role

For this role you will act as the first point of contact to employees and external partners for all Office and HR related queries in Kinanie, Machakos. As a priority, you will handle Office duties and the majority of employee documentation, including contracts, casual attendance sheets. A good understanding and knowledge of employment law and ensuring the HR Administration department conforms to these is key.  Assisting with any other administrative tasks as and when they arise may be necessary, including helping with travel arrangements.

Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Duties and Responsibilities

• Be the first point of contact for any queries, screen all incoming calls courteously redirecting/transferring calls to respective teammates, screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment.

• Immediately greet guests and offer to assist with their needs.

• Ensuring a well-functioning office by conducting line tours daily

• Manage and coordinate all maintenance of office related issues by collaborating with the Maintenance team to resolve the issues within 24 hours if they are high priority. Inform teammates of the maintenance issues by posting what the issue is, when it will be resolved, and what to use in the meantime. Once the maintenance issue has been sorted out, then notify teammates.

• Perform general office clerk duties, for example, Coordinating courier services, travel arrangements

• Maintaining office equipment (Printers and Projectors) and if there are any issues escalate to the IT team.

• Maintain office supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipts; stocking items.

• Raise administrative related PRs and liaise with procurement partners to ensure that PRs are approved and payments processed on time to avoid discontinuation of service

• Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken

• Updating internal database, such as leave is taken, change of departments 

• Create regular reports and presentations on HR metrics

• Answer employees query about HR-related issues

• Monthly distribution of payslips to staff

• Support in employees by ensuring they are enrolled and understand benefits 

• Coordinate Clearance for staff in Kinanie

• Process Salary Advance Forms

• Assist in casuals management in Kinanie

• Perform any other duties any maybe assigned by the supervisor as needed

Skills and Qualifications

• Diploma/Bachelor’s degree in human resources management, business administration, or a related field.

• Good understanding of labour laws

• Excellent Organisational skills and ability to prioritise

• Interpersonal with good communication skills

• The ability to keep sensitive information confidential.

• Must be approachable and helpful.

• Strong critical thinking skills.

• Good ethical judgment.

• Proficiency using Microsoft Office Suite

Job Location

Kinanie - Athi River

Application Deadline 

10 December 2021 

Click Here to Apply 

Sanergy is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. All qualified persons are encouraged to apply.

NOTE TO APPLICANTS

SANERGY AND FRESH LIFE DO NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). SANERGY AND FRESH LIFE DO NOT ASK FOR INFORMATION PERTAINING TO YOUR BANK ACCOUNT DETAILS AND ANY OTHER PERSONAL INFORMATION OUTSIDE THE RECRUITMENT PROCESS.