Officer, Procurement (Casual) at Evidence Action

Description

The Procurement Officer, though for a short term, will be a key member of the Finance & Administration department providing support to the Nairobi office procurement team while undertaking their mandate of strategic oversight, planning and overall management of the procurement unit. The position holder will provide support to the Nairobi office procurement team under the Kenya country operations. The Operations Unit focus on delivering and optimizing current procurement needs ensuring that deliveries are available in the most cost-effective way and in a timely manner. The Procurement unit will be focused on ensuring the lifetime cost of a product is minimized and that the supply chains are well-designed and cost-effective.

Duties And Responsibilities

• Ensure all payment requests are submitted in a timely manner and update the payment trackers on time
• Support the procurement team in the preparation of RFQs, and organizing and maintaining the box filling system for the Kenya procurement.
• Support the Nairobi office procurement team in buying/sourcing all program supplies within the approved timelines and standards
• Support with the 2022 supplier prequalification exercise, ensuring all documentation needed for the process is updated and supplier records properly filled in an organized and efficient manner.
• In collaboration with the procurement team, support with the preparation of supplier contracts, CSI Reports and ensuring new suppliers are updated in the supplier database.
• Provide monthly reports to Associate Manager Operations on procurement KPIs against internal user targets to ensure alignment.

Requirements

• Bachelor’s degree in Procurement or Supply chain or any suitable business-related field.
• Atleast two (2 ) years experience having supported in a similar position in an organization with operations similar to Evidence Action.
• Knowledge and a strong understanding of the Public Procurement Act (2005) laws of Kenya.
• MUST be Proficient in Microsoft Office programs particularly Excel
• Excellent organizational and time management skills;
• Strong oral and written communication skills with attention to detail.

Required Skills And Attributes

• Able to uphold and respect procurement ethics and to conduct activities with Honesty, Transparency and Integrity.
• Self-motivated with the ability to operate under own initiative and also take instructions to prioritize and manage a diverse workload.
• Ability to handle multiple projects simultaneously to meet goals and deadlines without compromising the desired detail and work quality.
• Ability to liaise with others and work well in a team and in a multicultural work environment.
• Problem-solving skills;
• Independent, proactive and willing to take initiative.
• Interested in a work environment that is flexible, creative, and constantly changing.