Officer, Procurement at Kenya Deposit Insurance Corporation

Department: Procurement
KDIC Grade: KDIC 7

You will ensure that the Corporation has a constant supply of quality goods, works and services in line with the PPAD Act 2015 and Regulations 2020. It facilitates segregation of duties in line with the requirements of procurement law.

Key Responsibilities

Operational Responsibilities

• Receiving and compiling approved requisitions from user departments to facilitate commencement of the procurement process;
• Carrying out market survey and research;
• Inviting quotations from suppliers;
• Participating in quotation opening and evaluation;
• Preparing purchase orders and expediting the delivery of goods/services;
• Participating in inspection and acceptance of goods and services;
• Receiving and processing suppliers’ invoices for payment;
• Guiding user departments in identifying assets, stores and inventory for disposal;
• Preparation and issuance of quotations and LPO/LSO;
• Participating in quotation opening;
• Preparing and maintaining stores records;
• Keeping custody of and updating inventory records;
• Participating in the receiving of stores items;
• Preparing requisitions for stocks replenishment;
• Participating in stock taking and reconciliation of store records;
• Participating in inspection and acceptance of goods and services;
• Participating in tender opening;
• Maintaining catalogue of items identified for disposal;
• Monitoring the movement of stores;
• Securing items identified for disposal;
• Preparing requisitions for stock replenishment;
• Preparing periodic stores returns; and
• Generating Goods Received Notes (GRN);

Job Competencies

Academic qualifications

Bachelor’s degree in Procurement/Supply Chain Management or any other relevant, related and equivalent qualification from a recognized Institution

Professional Qualifications and Membership

• Post Graduate Diploma in Procurement and Supplies Management
• Professional qualification in CIPS 4/CIPSP-1
• Member of the Kenya Institute Supplies Management (KISM)

Work experience

Two(2) years relevant work experience in Public Sector Procurement & Supplies management.

Functional Attributes

• Negotiation skills
• Communication skills
• Professional ethics e.g. confidentiality
• Integrity Skills
• Computer skills