Job Opportunities at Kenya Deposit Insurance Corporation

Department: Human Resource & Administration
Directorate: Corporate Services
KDIC Grade: KDIC 5

You will supervise the implementation of policies, strategies, procedures and programs in the provision of effective and efficient Human Resource and Administration services at the Corporation.

Key Responsibilities

Managerial and Supervisory Responsibilities

• Coordinate the implementation of approved individual and group staff training, workshops and activities as per the training plans;
• Supervise the general office administration including allocation and maintenance of office space, assets, office equipment and maintaining service contracts;
• Supervise the evaluation and effectiveness of training and other staff development programs through the collating and development of training reports and data;
• Facilitate recruitment process by supervising the longlisting, shortlisting, reference checking of candidates and drafting of offer letters;
• Supervise the effective and efficient provision of outsourced services such as Catering and Cleaning services;
• Oversee the timely processing of the Payroll including preparation and maintenance of the payroll data and preparation of monthly contribution schedules for timely remittance of statutory and other third-party deductions;
• Supervise the update and safe custody of employment contracts, personnel files and other employee records, information and the timely and accurate maintenance and updating of Staff Establishment Database;
• Ensure effective and efficient records and mail services at the Go Down, Central registry including the receipt, distribution, dispatch of mails and files;
• Supervise the administration of staff leave and ensure timely processing of leave applications and up to date leave records;
• Oversee compliance with statutory obligations in the work environment and supervise the provision of staff welfare activities in the Corporation;
• Ensure timely resolution of employee grievances and complaints as per the Human Resource policies and procedures and other relevant guidelines;
• Supervise the update and implementation of the Human resources, management Information systems; and
• Preparing and updating of inventory register of office equipment, facilities and assets.

Operational Responsibilities

• Collecting, consolidating and updating of payroll data and processing payroll;
• Collecting and consolidating staff training needs and training requests;
• Implementing training programmes aimed at equipping staff with appropriate job Competencies in order to improve the design and delivery of high-quality services;
• Providing input in the development and interpretation of HR strategies, policies and procedures;
• Preparation of monthly, quarterly, semi-annual and annual human resource reports;
• Providing administrative support to the recruitment process by participating in developing draft job descriptions and person specifications, checking applications forms and short-listing for jobs;
• Processing staff welfare and benefits requirements including medical cover, group life /accident cover, pension scheme and Staff Association Welfare;
• Updating and safe custody of employment contracts, personnel files and other employee records and information. Opening, Closing and Archiving HR personal files;
• Implementing appropriate action against incidents of violations occurring against organizational policy and regulations;
• Procuring and renewing insurance policies for the Corporation’s assets - Motor vehicles, office equipment, Furniture & Fittings, Computers, and other assets;
• Maintaining accurate and up to date records on outsourced services, fleet management and asset maintenance;
• Implementing decisions on maintenance and allocation of office space, equipment and furniture and ensuring timely maintenance of Corporation’s assets and vehicles;
• Handling of employee disputes and taking appropriate action in line with approved policies, procedures and regulations;
• Implementing the operating policies and procedures for Asset, fleet management, Security and General administration;
• Supervising staff in the human resource and administration function including performance management and skills development; and
• Facilitating the provision of efficient and effective transport services through timely approval of processed transport requests.

Job Competencies

Academic qualifications

• Bachelor’s degree in Human Resource Management or related field.
• Master’s degree in Human Resource Management or equivalent from a recognized institution would be an added advantage.

Professional Qualifications and Membership

• Post Graduate Diploma in Human Resource Management
• IHRM membership.

Work experience

At least six (6) years’ experience in Human Resource Management or administration function in a reputable organization.

Functional Attributes

• Computer skills
• People management skills
• Knowledge of labour laws
• Planning and organizing skills
• Coordination skills
• Counselling skills
• Report writing skills
• Communication skills
• Presentation skills

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Department: Resolution
KDIC Grade: KDIC 4

You will oversee day to day management of Banks / financial institutions in liquidation through loan recoveries, realization of assets held and making payments to depositors and creditors in a timely and efficient manner; ensuring orderly winding up of non-viable Banks / financial institutions to enhance depositors’ confidence in the financial sector.

Key Responsibilities Managerial and Supervisory Responsibilities

• Participating in formulation and implementing strategies for Institutions in Liquidation
• Supervising development and implementation policies, procedures and other operational guidelines for efficient and effective liquidation and winding up of banks/financial institutions in liquidation
• Supervising the tracing, preservation and realization of the assets of the financial institutions in liquidation
• Supervising preparation of periodic reports to apprise all stakeholders on the progress made in resolving the banks/ financial institutions in liquidation for eventual winding up
• Negotiating with debtors, preparing proposals for approval by the management and the board of directors of the negotiated settlement amounts and following up with the debtors for payments of the negotiated amounts in order increase depositors and creditors recovery rate
• Ensuring loan write off proposals are accurately and timely prepared for presentation to the Board of Directors for approval in preparation for winding up of non-viable financial institutions
• Supervising the implementation of alternative dispute resolution mechanisms to increase recovery from debtors of the institutions in liquidation and save on collection costs
• Ensuring safety and custody of records, data and related ICT assets for assigned banks/financial institutions in liquidation
• Supervising verification, acceptance and payments of depositors’ and creditors’ claims in accordance with KDI ACT 2012
• Supervising validation, update and reconciliation of accounts for depositors, debtors and creditors of institutions in liquidation
• Ensuring recovery of assets of the financial institutions in liquidation from indicted parties
• Supervising the successful implementation of Performance Management System
• Providing coaching and mentorship for direct and indirect reports.

Operational Responsibilities

• Custodian of title documents for all securities held by institutions in liquidation

• Following up with Borrowers/ debtors for timely loan repayments and ensuring the payments details are properly captured in the operating system
• Facilitating release of securities of fully paid-up loans
• Supervising reconciliation of all internal accounts, physical assets and securities held
• Ensuring completeness of proposals submitted debtors for negotiated settlement, following up on the approval and timely provision of feedback to the debtors/ borrowers
• Supervising management of requests for information, compliments and complaints for institutions in liquidation to ensure compliance with customer service charter
• Maintaining records of the disposed physical assets owned by Institutions in liquidation
• Reviewing investment proposals on surplus cash available for investment by institutions in liquidation to ensure that both liquidity and return objectives are realized in line with the investment policy guidelines
• Supervising development and implementation of Enterprise Risk Management and Business Continuity Plan for the department
• Supervising implementation of Board action points for the assigned banks/ financial institutions in liquidation
• Responding and supervising implementation of internal and external audit recommendations for institutions in liquidation
• Supervising the engagements of different service providers as per the existing contracts to ensure operational efficiency and cost minimization
• Ensuring filing of statutory returns and compliance with the set deadlines
• Coordinating validation of data relating to depositors, debtors and creditors of the Institutions in liquidation
• Providing the information required by the board approve to wind up of identified non-viable institutions and reviewing the prepared winding up check list for completeness
• Following up with engaged service providers to ensure the winding up process of the identified institutions is undertaken in compliance with the relevant statutory guidelines

• Ensuring the approved leave plan is adhered to; Implementing change management and business process re- engineering initiatives within the department.

Job Competencies

Academic Qualifications

• Bachelor’s degree in any of the following disciplines: Commerce, Finance, Economics, Business Administration its relevant qualification from a recognized institution.
• A Master’s degree in any of the following disciplines: Commerce, Finance, Economics, Business Administration from a recognized institution would be an added advantage.

Professional Qualifications and Memberships

• Membership of a recognized professional body.
• A Certificate in Leadership from a recognized Institution would be an added advantage.

Previous Work Experience

Six (6) years’ relevant work experience with at least three (3) years in Management preferably in Banking, Financial Management Credit Administration, Conveyancing, Litigation, Asset Management & Tracing or Insolvency.

Functional Competencies

• Leadership skills
• Communication skills
• Analytical skills
• Negotiation skills
• Problem solving skills
• Proficiency in computer application skills
• Interpersonal skills
• People Management skills
• Presentation skills
• Decision making skills
• Report writing skills
• Budgeting skills

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Directorate: Resolution
KDIC Grade: KDIC 5

You will provide operational support in day-to-day management of Banks / financial institutions in liquidation through consistent loan recoveries, realisation of assets held and processing payments to depositors and creditors in a timely and efficient manner; supporting orderly winding up of non-viable Banks / financial institutions to enhance depositors’ confidence in the financial sector.

Key Responsibilities Managerial / Supervisory Responsibilities

• Implementing developed policies and procedures that guides day to day operations of the institutions in Liquidation
• Enforcing Compliance of the developed policies, procedures and other operational guidelines for efficient and effective liquidation and winding up of troubled financial institutions
• Supervising Preparation of periodic reports including statement of affairs to apprise all stakeholders on the progress made in resolving the banks/ financial institutions in liquidation for eventual winding up
• Supervising Preparation of the check list to be used in winding up a non-viable banks/ financial institution in liquidation
• Supervising the preparation of the various periodic performance status reports for the assigned banks/ financial institutions in liquidation to ensure compliance with executed service level agreements. The reports include among others
• Court cases progress reports Statutory notices for defaulting debtors’ status reports Properties scheduled for auction status report Negotiated payments progress report. Undertaking performance appraisal of the direct reports
• Providing coaching and mentorship for direct and indirect reports

Operational Responsibilities

• Generating the information required to aid in tracing, preserving and realizing of the assets of the assigned financial institutions in liquidation
• Reviewing investments applications for surplus funds held by Banks/ Financial institutions in liquidation to ensure completeness and accuracy
• Checking completeness and accuracy of periodic reports including the statement of affairs to assist evaluating continued viability of banks/ financial institutions in liquidation
• Preparing monthly loan collection reports for the banks/ financial institutions in liquidation
• Acting as the liaison person between the institution in liquidation and auctioneers, valuers, advocates investigators and other service providers to facilitate loan recoveries
• Reviewing debtors/ borrowers loan files prepared by the direct reports and making recommendations to the manager resolution to maximize on loan collections
• Updating of the Credit Reference Bureaus reports
• Custodian of securities safe keys and facilitating retrieval and release of securities
• Daily review of all transactions undertaken by banks/ financial institution in liquidation for accuracy and completeness
• Custodian of all payment records for institutions/ banks in liquidation
• Undertaking reconciliation of all internal accounts and securities held
• Reviewing Payments for services offered by different service providers in compliance with existing policies and procedures
• Supervising preparation and filing of statutory returns for the assigned banks/ financial institutions in liquidation
• Undertaking regular reviews of updated data relating to depositors, debtors and creditors of the Institution in Liquidation to ensure accuracy
• Custodian petty cash and facilitating reimbursement
• Supervising collating of the information required by the board to facilitate approval to wind up of identified non-viable institutions
• Compiling the information required by the service providers (Auditors & advocates) to commence the winding process and ensure the records are readily available. 

Job Competencies Academic qualifications

• Bachelor’s Degree in Commerce, Finance, Economics, Business Administration, or any other equivalent qualification from a recognized Institution
• Master’s degree in any of the following disciplines: Commerce, Finance, Economics, Business Administration from a recognized institution is an added advantage.
• Certification in management – an added advantage

Work experience

• Six (6) years’ relevant work experience preferably in Banking, Financial Management Credit Administration, Conveyancing, Litigation, Asset Management & Tracing or Insolvency.

Functional Competencies

• Supervisory skills
• Communication skills
• Analytical skills
• Problem solving skills
• Proficiency in computer application skills
• Interpersonal skills
• Presentation skills
• Decision making skills
• Report writing skills
• Budgeting skills

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Department: Human Resource & Admininstration
Directorate: Corporate Services
KDIC Grade: KDIC 7

You will implement policies, strategies, procedures and programs in the provision of effective and efficient administrative services at the Corporation.

Key Responsibilities

Operational Responsibilities

• Processing external, internal incoming and outgoing correspondences and other offices within the KDIC;
• Maintaining divisional records by maintaining a filing system and dispatch of mail.
• Drafting letters, memos for approval and signature;
• Preparing responses to simple routine correspondences;
• Purchasing, receiving and storing the office supplies ensuring that basic supplies are always available;
• Maintaining office diary;
• Taking oral dictation;
• Handling telephone calls and appointments;
• Coordinating the maintenance of office equipment;
• Updating and ensuring the accuracy of the division/department's databases;
• Back-up electronic division/department files using proper procedures;
• Making travel, meeting and other arrangements for designate staff and requesting online air tickets;
• Ensuring general office cleanliness;
• Compiling and maintaining staff leave records and maintain attendance register for interns;
• Supporting in Conference/Workshop Secretariat Team;
• Maintaining proper record of correspondence and file movement; and
• Ensure security of office records, documents and equipment.

Job Competencies

Academic qualifications

• Bachelor’s Degree OR Higher Diploma in Secretarial studies, Business or related field from a recognized institution.
• Certificate in computer applications from a recognized institution.
• Work experience required.

Work experience

At least four (4) years relevant work experience in a similar role.
Functional Attributes

• Customer relations skills
• Communication skills
• Interpersonal Skills
• IT skills

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Department: Procurement
KDIC Grade: KDIC 7

You will ensure that the Corporation has a constant supply of quality goods, works and services in line with the PPAD Act 2015 and Regulations 2020. It facilitates segregation of duties in line with the requirements of procurement law.

Key Responsibilities

Operational Responsibilities

• Receiving and compiling approved requisitions from user departments to facilitate commencement of the procurement process;
• Carrying out market survey and research;
• Inviting quotations from suppliers;
• Participating in quotation opening and evaluation;
• Preparing purchase orders and expediting the delivery of goods/services;
• Participating in inspection and acceptance of goods and services;
• Receiving and processing suppliers’ invoices for payment;
• Guiding user departments in identifying assets, stores and inventory for disposal;
• Preparation and issuance of quotations and LPO/LSO;
• Participating in quotation opening;
• Preparing and maintaining stores records;
• Keeping custody of and updating inventory records;
• Participating in the receiving of stores items;
• Preparing requisitions for stocks replenishment;
• Participating in stock taking and reconciliation of store records;
• Participating in inspection and acceptance of goods and services;
• Participating in tender opening;
• Maintaining catalogue of items identified for disposal;
• Monitoring the movement of stores;
• Securing items identified for disposal;
• Preparing requisitions for stock replenishment;
• Preparing periodic stores returns; and
• Generating Goods Received Notes (GRN);

Job Competencies

Academic qualifications

Bachelor’s degree in Procurement/Supply Chain Management or any other relevant, related and equivalent qualification from a recognized Institution

Professional Qualifications and Membership

• Post Graduate Diploma in Procurement and Supplies Management
• Professional qualification in CIPS 4/CIPSP-1
• Member of the Kenya Institute Supplies Management (KISM)

Work experience

Two(2) years relevant work experience in Public Sector Procurement & Supplies management.

Functional Attributes

• Negotiation skills
• Communication skills
• Professional ethics e.g. confidentiality
• Integrity Skills
• Computer skills

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Department: Legal Affairs and Board Secretariat
KDIC Grade: KDIC 6

You will coordinate matters to deal with defence and prosecution of court matters on behalf of the Corporation. Further the job coordinates Board Secretariat, Corporate governance, legal research to ensure compliance with laws, regulations, circulars and directives applicable within the Corporation’s sphere of operations. The job also provides legal guidance and direct support to the Liquidator (Liquidation Agents) in the management of the liquidation process and litigation portfolio.

Key Responsibilities

Managerial and Supervisory

• Oversee development, design and supervision of a robust and seamless system for well coordinated interactions and information sharing between the in-house Advocates and liquidation agents for purposes of offering continuous guidance and value addition to the liquidation of troubled institutions.
• Coordinating the provision of Legal Advisory Services to the Institutions in Liquidation on matters legal, Regulatory and Compliance .
• Guiding in the process of sale and realization of securities and pursuit of debtors to maximise on monies recovered and payment to depositors.
• Coordinate the function of litigation (court attendance) for matters in the Chief Magistrates Court
• Receiving, reviewing and analyzing legal queries from the Liquidation Agents and addressing straight forward ones while progressing complex and strategically important ones to the relevant seniors in the department as the case may be.
• Monitor the implementation of performance management of the Senior Officer within Legal Affairs and Board Secretariat department.
• Coordinate the development of departmental risks and opportunities register and providing updates to the Manager Legal Affairs.
• Coordinate the function of legal awareness to the corporation and its staff on varied issues.
• Supervise the Implementation of the Departmental Work Plan by the Senior Officers.
• Overseeing the management of the corporation’s court diarized activities.

Operational Responsibilities

• Developing departmental policies and Procedures while aligning them to international and local laws and regulations to ensure a conducive business environment devoid of liability.
• Provides Secretarial Services to the Committees of the Board by drafting preparing the Board Agenda, Board Calendar, Recording and distributing minutes of the Board and facilitating the dissemination of Board Action points.
• Drafting Board Committee Policies and Procedures for guidance to Board members as they execute their mandate and to aid seamless Board operations.
• Facilitating the evaluation of Board members by collecting relevant documentation and arranging associated logistics.
• Collate regular reports to the Board on matters related to the general running of the Corporation, member institutions and institutions under Resolution;
• Compile and analyse responses to Board action points from departmental heads.
• Preparing and maintaining the minutes arising from Board Committee meetings and circulating them for review by the Deputy General Manager – Legal Affairs and Board Secretary and subsequent approval as per the approved policies.
• Coordinating the induction and training Board Committee members and appraising them on their roles and functions in line with the Corporation’s strategic direction.
• Drafting Board/Committee Action points arising from board committee sittings and forwarding them to the Deputy General Manager – Legal Affairs and Board Secretary for review and approval.
• Undertaking research on topical legal issues and updating the legal corprate knowledge bank.
• Drafting legal opinions to improve the corporations legal knowledge and level of compliance with laws, regulations and policies.
• Provide of Legal Advisory Services to the Institutions in liquidation on matters legal, Regulatory and Compliance
• Undertaking the induction and training of staff within the Legal Affairs and Board Secretariat Department.
• Drafting of Legal Advisories and opinions to Senior-Management and Management Committees on identified topical issues.
• Tracking & Monitoring the Senior Legal officers’ achievement of departmental objectives and ensuring that they are in line with the Strategic Plan.
• Developing and updating departmental reports on matters performance management for the Officers and submitting the same for review by the Deputy General Manager – Legal Affairs and Board Secretary.
• Guides the development of departmental reports on the implementation and maintenance of the Quality Management System.
• Prosecutes and Defends matters before the Court of Appeal, Supreme Court or Arbitration proceedings on matters that are complex in nature or whose pecuniary value is above Kes. 20 Million but below Kes. 100 Million.
• Prepare reports on the status of the case management system, which includes updates form external legal counsels, for court matters in Liquidation and before the High Court.
• Review the reporting of status updates and implementation of the case management system, which includes updates form external legal counsels, for court matters before the Chief Magistrates Courts.
• Conducting Pre-trial briefs for matters before Court to ensure efficient representation of the corporation and/or institutions position.
• Reviewing and recommending discharge of securities for institutions in liquidation.
• Prepare documents for Sealing of discharge of securities for institutions in Liquidation.
• Drafts the tools and sensitization material for implementing stakeholder engagement in the review of legislative amendments.
• Review of reports compiled on areas for review on legislation affecting the operations of the corporation.
• Coordinate the function of contract management, handled by the Officers, which includes, the drafting, review, amendment, sealing and execution of contracts to ensure the interest of the corporation is protected and that value for money is maximised.
• Preparing final Debt Negotiations and Asset Recovery proposals for Board approval to maximise recovery for payment of Depositors.
• Implement the management system of External Legal Counsel for institutions in Liquidation, which includes the appointment, assessment and payment of fees and review of matters, handled external legal counsels.
• Monitoring the effectiveness of departmental internal controls to ensure that they are properly aligned to overall mandate of the institute.
• Monitoring the implementation of departments Strategic plan to ensure full compliance

Job Competencies

Academic qualifications

• Bachelor’s degree in Law (LLB) from a recognized institution;
• Master’s degree in Law from a recognized institution would be an added advantage;
• Diploma in Law (KSL) and Advocate of the High Court;

Professional Qualifications and Membership

• Membership of LSK

Work experience

Six (6) years’ relevant experience preferably in Banking, Financial management, Conveyancing, Litigation, Board secretariat experience and strong regulatory and compliance experience.

Functional Competencies

• Proficiency in computing skills,
• Communication and Presentation skills,
• Organizational skills,
• Project management skills,
• Financial management skills,
• Change management skills,
• Strategic management skills
• Coaching and mentoring skills
• Thorough knowledge of litigation strategies, court processes and practice.
• Prosecution skills
• Excellent verbal and written communication skills in English.
• Negotiating skills and capacity to work with other non-legal professionals to develop innovative solutions to conflicting interests and positions;
• Problem-solving skills
• Time management skills

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Department: Human Resource & Admininstration
Directorate: Corporate Services
KDIC Grade: KDIC 7

You will implement the Corporation’s document management policy, to ensure that all records are properly secured, referenced, stored and available when needed in line with the Corporation’s regulations and policies.

Key Responsibilities

Operational Responsibilities

• Interpreting and implementing record management policies;
• Developing and implementing record management systems;
• Applying appropriate technology in creation, retrieval, storage, archiving and sharing of documents to enable efficient use by relevant officers;
• Receiving, scanning and registering all incoming mail and distribute to relevant departments and staff and filing of hard copies in respective files;
• Ensuring the maintenance of a record of all file movements and ensure that all files requested for from the registry are returned within the set time;
• Ensuring that all outgoing mail is recorded and dispatched efficiently;
• Ensuring ease in retrieval of files;
• Opening new files as required, maintaining a record of all files and records in use, and ensuring adherence to the records retention policy;
• Facilitating borrowing and transferring of documents from the Registry to the warehouse;
• Process the postage bills the institutions; and
• Ensuring the security and confidentiality of files and documents.

Job Competencies

Academic qualifications

Diploma in Records Management or any business-related field

Work experience

• At least two (2) years’ relevant work experience in a similar role
• Working experience in document management systems

Functional Attributes

• Organizational skills
• Interpersonal skills
• Professional ethics e.g. confidentiality
• Proficiency in relevant computer applications
• Records Management Skills