Records Management Officer at Kenya Deposit Insurance Corporation

Department: Human Resource & Admininstration
Directorate: Corporate Services
KDIC Grade: KDIC 7

You will implement the Corporation’s document management policy, to ensure that all records are properly secured, referenced, stored and available when needed in line with the Corporation’s regulations and policies.

Key Responsibilities

Operational Responsibilities

• Interpreting and implementing record management policies;
• Developing and implementing record management systems;
• Applying appropriate technology in creation, retrieval, storage, archiving and sharing of documents to enable efficient use by relevant officers;
• Receiving, scanning and registering all incoming mail and distribute to relevant departments and staff and filing of hard copies in respective files;
• Ensuring the maintenance of a record of all file movements and ensure that all files requested for from the registry are returned within the set time;
• Ensuring that all outgoing mail is recorded and dispatched efficiently;
• Ensuring ease in retrieval of files;
• Opening new files as required, maintaining a record of all files and records in use, and ensuring adherence to the records retention policy;
• Facilitating borrowing and transferring of documents from the Registry to the warehouse;
• Process the postage bills the institutions; and
• Ensuring the security and confidentiality of files and documents.

Job Competencies

Academic qualifications

Diploma in Records Management or any business-related field

Work experience

• At least two (2) years’ relevant work experience in a similar role
• Working experience in document management systems

Functional Attributes

• Organizational skills
• Interpersonal skills
• Professional ethics e.g. confidentiality
• Proficiency in relevant computer applications
• Records Management Skills