Administrative Assistant at Kenya Deposit Insurance Corporation

Department: Human Resource & Admininstration
Directorate: Corporate Services
KDIC Grade: KDIC 7

You will implement policies, strategies, procedures and programs in the provision of effective and efficient administrative services at the Corporation.

Key Responsibilities

Operational Responsibilities

• Processing external, internal incoming and outgoing correspondences and other offices within the KDIC;
• Maintaining divisional records by maintaining a filing system and dispatch of mail.
• Drafting letters, memos for approval and signature;
• Preparing responses to simple routine correspondences;
• Purchasing, receiving and storing the office supplies ensuring that basic supplies are always available;
• Maintaining office diary;
• Taking oral dictation;
• Handling telephone calls and appointments;
• Coordinating the maintenance of office equipment;
• Updating and ensuring the accuracy of the division/department's databases;
• Back-up electronic division/department files using proper procedures;
• Making travel, meeting and other arrangements for designate staff and requesting online air tickets;
• Ensuring general office cleanliness;
• Compiling and maintaining staff leave records and maintain attendance register for interns;
• Supporting in Conference/Workshop Secretariat Team;
• Maintaining proper record of correspondence and file movement; and
• Ensure security of office records, documents and equipment.

Job Competencies

Academic qualifications

• Bachelor’s Degree OR Higher Diploma in Secretarial studies, Business or related field from a recognized institution.
• Certificate in computer applications from a recognized institution.
• Work experience required.

Work experience

At least four (4) years relevant work experience in a similar role.
Functional Attributes

• Customer relations skills
• Communication skills
• Interpersonal Skills
• IT skills