Operations Assistant at Code for Africa (CfA)

About the Role:

The successful candidates will join CfA’s core Secretariat team. The Secretariat team supports the whole overseeing operations, finance and human resources. 

In this role, you will assist the Secretariat team in providing procurement, travel logistics and other operational support to the rest of the organisation. This will include assisting with sourcing quotes for purchases, following up with vendors and establishing relationships with them, working closely with our travel agents to ensure smooth and easy travel for staffers, assisting with setting coordinating and setting up events and meetings, and assisting with the onboarding of new joiners onto the organisation’s tech platforms. 

As part of a multinational team within a growing organisation, you must be agile and must thrive in a multicultural environment, and must work easily with people from different backgrounds who may speak different languages. You will be a digital native, who instinctively takes initiative, and can juggle several tasks at a time while still being able to prioritise your work.

Responsibilities: Your daily responsibilities will include:

• Work closely with the Operations Coordinator and the Deputy COO to provide support for all the organisation’s logistics & operations processes. This includes but is not limited to, making travel arrangements for staff & project partners, procurement of third-party services as well as equipment & tools for staff, and event management.
• Broader organisational support, such as assisting the Operations and HR teams with onboarding new team members onto the organisation’s tech platforms and office spaces.
• Work with the Operations Projects manager to maintain an accurate record of the asset registry & filing system.
• Assist with the maintenance and development of policies relevant to the Operations & Logistics docket.
• Performing other duties specific to the Operations and Logistics function if/when assigned by the Operations project manager and/or Deputy COO.

Required: minimum requirements include:

• At least 2 – 3 years of experience in a similar role
• Excellent organisational and time management skills 
• Ability to multitask and prioritise tasks 
• Strong communication and interpersonal skills 
• Ability to work independently and as part of a team 
• Ability to handle confidential information with discretion 
• Ability to work under pressure and meet deadlines 
• Ability to troubleshoot and problem solve
• Fluency in written and spoken English 
• Proficiency in Google Suite (Gmail, Sheets, Google Drive, Google Docs, Google Slides)
• Experience in or familiarity with digital collaboration tools including Slack, Trello, and Airtable.

Preferred: candidates who can demonstrate the following will have an advantage:

• Experience working in the technology, non-profit and/or media environments will be advantageous
• Experience working with a multinational & fully remote organisation

Language and Location Requirements:

• Location: Francophone and exceptional candidates from anywhere else in Africa
• Primary Languages: Bilingual [English and French-Speaking]