Operations Officer at Flemish Association for Development Cooperation and Technical Assistance (VVOB)

Essential Functions

Procurement

• Acquire and develop a clear understanding of the VVOB procurement processes and ensure compliance with both organization and donor procurement policies and procedures and procedures, including filing.
• Facilitate procurement activities to meet program objectives in an efficient and effective manner by Sourcing, selecting, and negotiating for the best package in terms of quality, price, terms, deliveries, and after-sales services with vendors!
• Prepare procurement plan and ensure delivery of goods and services as per the set-out timeline

Administration

• Ensures that the office has sufficient office supplies.
• Makes all necessary travel and lodging arrangements for visitors.
• Facility management (cleaning, equipment repairs, utilities, green office considerations, etc)
• Managing service contracts including vehicle rentals and tracking deadlines

Asset Management

• Identify assets during the course of procurement and update asset register inventory and checks
• Maintain inventories of VVOB Kenya premises and conduct regular checks (quarterly);
• Advise the Operations Manager on any broken, damaged or destroyed equipment.