Operations Specialist, NOC at UNICEF

How can you make a difference?

• Review monthly staff movement and location readiness for a smooth transition of staff from the HQEI Location in Nairobi-Kenya
• Contribute regular updates/inputs to the HQEI Project team’s communication and engagement actions, including roundup documents, responses to staff queries, and participation in Q&A sessions/focus-group discussions with staff
• Ensure staff recruitment and relocation are coordinated between HR, local operations, GSSC, and Division/Office
• Be Involved in detailed planning on the ground of:
  • Legal coverage for incoming HQ staff
  • Number of new HQ IP Staff functions and timing of the relocation
  • Governance and management structures
  • Admin, IT, security, and protocol support needs
  • Workspace and budget requirements
  • Staff and family well-being needs – including schooling
  • Where UNICEF is already present in the location, preparation of existing teams/staff for HQs teams/staff presence
  • Staff Association coverage
• Support the development of a Welcome Package for staff
• Engagement in the planning process and facilitating the change management process
• Support the provision of operational services and liaise with respective KCO and ESARO teams as needed
• Support the coordination of the Onboarding Committee and welcome HQEI staff in Nairobi
• Act as the contact person for HQ staff and Divisions for questions/answers and extra demand by HQEI
• Update the welcome guide, keep an eye on the tracker, support staff information sessions, special needs requests, set up staff association, informal networks, etc.
• Provide regularly updated information about HQEI to relevant KCO and RO teams in Nairobi
• Support collecting the HQ Divisions’ needs for the design of the HQ office, in collaboration with ESARO and KCO
• Coordination HQ staff installation in the new offices
• Support KCO/ESARO review and write-up on common services needs and act as a backup where needed

To qualify as an advocate for every child you will have…

• An Advanced University Degree in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required
• A minimum of 5 years of progressively responsible professional experience, at the national and/or international level, is required, specifically in implementing organizational initiatives in one or more operations management areas including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources, risk management
• Experience in working with corporate ERPs (Enterprise Resource Planning) and familiarity with Microsoft Office applications is required
• Work experience in an emergency duty station is highly desirable. Prior experience in the development sector or UN system/ international NGOs would be an asset. Experience in supporting successful client-oriented work units is an asset
• Fluency in oral and written English is required. Knowledge of another UN language is an asset

Deadline: 07 Jul 2023 E. Africa Standard Time