Organizational Capacity Assessment Consultant for Local Partners at HIAS Refugee Trust of Kenya

POSITION SUMMARY:

• HIAS Kenya seeks to hire a consultant to conduct an Organizational Capacity Assessment (OCA) for four Local Partners in Nairobi, Mombasa, and Turkana under the Localisation Pilot project. The consultant will be required to work collaboratively with the local partners to develop the assessment tool, facilitate partners’ self-assessment and the joint development of capacity development plans.

BACKGROUND

HIAS is a member of the International Council of Voluntary Agencies (ICVA), a signatory to the Grand Bargain agreement that makes specific commitments to localisation to ensure that ensure local and national actors are better engaged in the planning, delivery and accountability of humanitarian action.

In furtherance of these commitments, HIAS has embarked on the implementation of localisation in Kenya. HIAS conceives of localisation within the context of this project as a process where the capacities and comparative advantages that HIAS as an international non-governmental organization and local organizations bring to humanitarian response is leveraged in a synergistic and mutually supportive manner to strengthen the delivery of humanitarian assistance.

The Localization Pilot project being implemented by HIAS Kenya aims to strengthen humanitarian assistance among refugees through localization initiatives.

HIAS aims to achieve the following.

• Enhanced delivery of humanitarian assistance by local organizations through equitable partnership practices and access to sub-award from HIAS.
• Enhanced technical and operational capacity of local organizations through structured capacity strengthening activities.
• Enhanced visibility of local organizations through joint advocacy and coordination activities.

The outcome of the capacity assessments will support the following project activities.

• Identification of local organizations’ capacity gaps, organizational strengths, and weaknesses through the OCA.
• Development of organizational capacity development plans for the local organizations based on findings from the OCA.
• Provision of any other suggestions that might be identified in the assessment.

OBJECTIVES & DELIVERABLES:

The overall objective of the consultancy is to conduct an organizational capacity assessment and support action planning for capacity strengthening of the four local organizations under the localisation project in Nairobi, Mombasa and Turkana to identify areas of improvements for enhanced delivery of humanitarian assistance.

The deliverables of the consultancy are:

• Conducting organizational capacity assessments for four local organizations.
• Supporting the four organizations develop organizational development plans.

METHODOLOGY AND SCOPE OF WORK

The organizational capacity assessments should be participatory and consultative. The consultant shall conduct organizational capacity assessments using a defined methodology developed in partnership with the local organizations. The consultant will facilitate the co-development of the assessment tool with the local organizations through workshops with personnel from different departments of the organizations. The consultant will then conduct OCA for the four local organizations. Additionally, the consultant will guide the local organizations develop capacity development plans.

The expected approach to this engagement is that the assessments and development plans should be conducted in such a way as to facilitate ownership and drive of the implementation plans so that results are sustained. As such, it should be participatory, consultative and incorporate methodologies like Technology of Participation, design thinking and Collective Impact that not only improve the range of information collected but also to improve ownership and drive of the implementation plans.

In close co-ordination with HIAS and the local organizations, the consultant will implement the following tasks:

• Facilitate the co-designing of the assessment tools:
  • Coordinate the designing and adoption of a common assessment tool for the local partners through online workshops.
  • Submit the assessment tool to HIAS for review and approval.
• Conduct the organizational capacity assessments:
  • Conduct the assessments based on the approved methodology and assessment tools/schedule.
• Develop capacity development plans:
  • Facilitate the co-design of capacity development plans for the four local organizations based on the OCA results.
  • Submit the final OCA reports including the detailed implementation strategy for validation by the local organizations.
• Facilitate the dissemination of the reports:
  • Co-facilitate and present the final reports to the Localisation Pilot project participants.

EXPECTED OUTPUTS AND DELIVERABLES

The following will be the expected deliverables and outputs of the engagement:

• Comprehensive work plan for the assessments including a detailed methodology.
• Facilitation of the organization capacity assessment for the four local organizations in the following areas governance and executive leadership; human resource development; financial management; and monitoring, learning, and evaluation.
• Submission of OCA results reports to the four local organizations and guiding them to develop organizational development plans.
• Submission of the final consultancy report to HIAS.

TIME FRAME

• The overall engagement for this consultancy is for 30 days.

INSTITUTIONAL ARRANGEMENT

RESPONSIBILITIES

HIAS will be responsible for the following:

• Overall coordination of all the consultancy needs and tasks with the Consultant.
• Introduce the consultant to the local organizations.
• Facilitate the acquisition of the camp visit permit from the Department of Refugee Services.
• Organize a validation workshop.
• Technical review of the assessment tool, OCA results reports and capacity development plans.
• Payment of the consultancy fees as agreed upon.

The consultant will be responsible for the following:

• Developing an action plan for the assignment with clear timelines.
• Facilitating the co-designing and/or adapting of the assessment tools and reviewing existing information.
• Developing of an appropriate methodology for conducting the capacity assessments specifically, one that is participatory.
• Developing an inception report outlining the assessment and strategic planning methodologies.
• Facilitating the partners’ assessments including desk review of relevant documents, facilitating focused group discussions and key informant interviews.
• Facilitating the co-development of organizational capacity development plans.

CONSULTANT’S COMPETENCIES, EXPERIENCE AND SKILL REQUIREMENTS

• Individuals with Master’s degree in Public Administration/ Business Administration/ Project Management/ Social Studies, or any other related courses.
• Prior experience in developing and/or adapting organizational capacity assessment tools.
• Experience in conducting organizational capacity assessments, preferably in the development and/or humanitarian sector.
• Proven experience in organizational development and provision of technical assistance to grassroots organizations.
• Experience in developing organizational capacity development plans, preferably in the development and/or humanitarian sector.
• Experience in working in Humanitarian sector and with refugees in urban and/or camp setting, preferably in Kenya and/or the East African Region is an added advantage.

QUALIFICATIONS & REQUIREMENTS:

Qualified and interested parties are asked to submit the following:

• CV and a letter of interest for the assignment.
• A detailed technical proposal, with budget, clearly demonstrating a thorough understanding of the Terms of Reference and including but not limited to the following;
  • Consultant/Company Profile.
  • Demonstrated previous experience in similar assignments and qualifications outlined in this ToRs. Please attach a previous OCA report where applicable.
  • Team composition and level of effort of each proposed team member and include CVs of each team member.
  • A financial proposal.
• Qualified candidates to share their applications by 26th August 2023.