Outstation Assistant Accountant at Kenya Airways

Job Purpose:

Reporting to the Outstation Accountant, the ideal candidate will be required to co-ordinate finance functions at the station and to facilitate updating of financial records in compliance with management, regulatory requirements and financial reporting best practices and standards.

Principle Accountabilities:

• Prepare and balance daily sales returns in the prescribed format and form, deposit/bank daily sales in compliance with Treasury policy.
• Raise cash receipts and upload/ submit copies of return/reporting forms to Head office to facilitate prompt reconciliation.
• Allocate, reconcile, and clear outstanding counter cash transactions on a daily basis.
• Reconcile petty cash balances to physical cash held to ensure no loss and to ensure Station is optimally funded to meet daily operating needs.
• Validate and authenticate stations petty cash expense claims and ensure proper supporting documentation and approval as per company policy before processing payment.
• Promptly scan and submit authenticated and validated supplier invoices to Head office for settlement to ensure suppliers are paid by due dates to avoid late payment penalties and impairment of the company’s reputation.
• Check and validate all Direct Operating Costs invoices to contract rate and operations statistics before submitting them to Head Office.
• Receive, validate and in liaison with the sales offices, promptly process customer/guest ticket refund claim.
• Process customer invoices, match to LPOs and dispatch fully matched invoices and statements promptly to the customers.
• Follow up station’s debtors for payment to ensure debts are collected as per credit policy and that credit limits are not exceeded.
• Follow tax guidelines to ensure full compliance for all transactions processed at the station.
• Ensure all station purchases are as per company’s procurement policy – supported by approved quotes and or contract to ensuring that the company gets value for money.
• Co-ordinate audits at the station - statutory audits, internal and external audits, and ensure timely closure of any audit items/findings.

Knowledge, Skills and experience:

• Bachelor of Commerce (Accounting) or related business degree from a recognized University and CPA part II.

OR

• Full CPA qualification or its equivalent and pursuing undergraduate business degree.
• Minimum of 2 years relevant accounting experience in a commercial environment.
• Airline experience would be added advantage.
• Practical working experience in use of accounting packages.
• Proficiency in MS Office applications.
• Proficiency in English (spoken and written).
• Excellent analytical, problem solving and interpersonal skills as well as excellent communication skills.
• Must be a person of unquestionable integrity.

Behavioural Competences:

• Teamwork/team player.
• Results oriented.
• Attention to details and accuracy.
• Good organizational skills.