Partnership Finance Assistant- Nairobi at ACTED

Key responsibilities

Partner support and guidance

• Provide quality control on partner documentation and support partners in improving financial management
• Ensure adoption and use of ACTED templates for IPs/CSOs
• Follow up on partner compliance and proper documentation of expenses
• Track partner progress regularly and maintain follow-up

Reporting and compliance

• Maintain an updated and accurate database of all IPs/CSOs, including financial reports, agreements, and amendments
• Review partner financial reports and ensure timely submission
• Prepare cashbooks and upload approved reports into the accounting system
• Archive all partner financial records properly for audit and reference
• Assist in drafting partnership agreements, including SGAs, Teaming Agreements, and MoUs

Internal coordination

• Ensure accuracy of data in compliance with ACTED and donor guidelines
• Support risk mitigation follow-up with partners and identify capacity gaps
• Participate in partner capacity building exercises
• Assist in preparing presentations for Kick-Off Meetings (KOM) and Close-Out Meetings (COM)

Other responsibilities

• Promote and adhere to the Prevention of Sexual Exploitation and Abuse (PSEA) policy and guidelines
• Carry out any other duties assigned by the Senior Finance Officer

Required qualifications and experience

• First degree in Finance, Accounting, Business Administration, or related field
• 2–5 years of relevant experience in grant management, finance, or compliance (INGO experience is highly desirable)
• Knowledge of project/donor compliance and sub-grant management
• Strong analytical, organizational, and coordination skills
• Excellent interpersonal and communication skills
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint
• Highly organized, detail-oriented, and able to meet deadlines
• Able to work independently or as part of a team
• Fluent in English