People Operations Assistant at Savannah Informatics

Job Description

• We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
• Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.
• To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Responsibilities

• Maintaining physical and digital personnel records like employment contracts and PTO requests
• Update internal databases with new information (e.g. record sick or maternity leave)​
• Prepare HR documents, like employment contracts and new hire guides
• Create, revise and distribute guidelines on company policies and FAQ documents 
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Assist with recruiting by publishing and removing job ads,  creating interview guides etc
• Schedule job interviews and contact candidates as needed
• Prepare regular reports and presentations on HR-related metrics with the support of the People & Talent lead
• Develop, revise and deploy training and onboarding & offboarding materials
• Respond to employees’  queries about HR-related issues
• Participate in HR projects (e.g. help organize a job fair event or school outreach programs)

Skills

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with any Human Resources Information Systems (HRIS)
• Knowledge of labour legislation in Kenya
• Experience using spreadsheets and PowerPoint presentation tools
• Exceptional organizational skills
• Strong phone, email and in-person communication skills
• Strong critical thinking skills.
• Good ethical judgment.

Education​

• BSc/ Diploma  in Human Resources Management or relevant field