Peripatetic Music Program Coordinator at Mpesa Foundation Academy

PC/06/2026

ROLE PURPOSE:

To provide expert coordination and administration for the Academy’s instrumental music program. This role is responsible for the end-to-end management of peripatetic tutors, the delivery of a structured curriculum, the care of musical resources, and the logistical support of performances, ensuring a high-quality, efficient, and growing musical education for all participating students. Additionally, the coordinator will provide peripatetic music instruction in their area of specialization (e.g., voice, choral direction)

ACCOUNTABILITIES:

Program, Curriculum & Administrative Coordination 

• Plan, implement, and assess the termly activities of the peripatetic tutor team. 
• Develop, publish, and manage the master timetable for all instrumental lessons, ensemble rehearsals (choir, orchestra, band, traditional ensembles), and sectional practices, ensuring alignment with the core school schedule. 
• Oversee the instrumental curriculum, ensuring its implementation aligns with internal standards, external examination frameworks (e.g., ABRSM, LCM), and broader academic goals (IB, CBE). 
• Manage the full student lifecycle for the program, including sign-up, induction, progress tracking, and exit processes. 
• Maintain accurate records of student attendance, participation, and progress; coordinate termly progress reporting for students. 

Tutor Management, Liaison & Quality Assurance 

• Act as the primary liaison between the Academy and the peripatetic tutors/head tutor, facilitating clear communication on schedules, policies, and student updates. 
• Participate in the onboarding and administrative integration of new tutors, ensuring safeguarding measures and adherences are strictly in place. 
• Provide daily operational coordination and supervision, managing tutor schedules and addressing day-to-day queries in liaison with the Faculty Administration Officer (e.g., invoice processing). 
• Conduct regular check-ins and facilitate bi-weekly operational meetings with the head tutor, in consultation with the Head of Arts, to ensure program cohesion. 
• Monitor teaching quality through periodic observations and student feedback, sharing constructive insights with tutors to ensure consistent, high-quality instruction. 

Resource, Inventory & Event Management 

• Manage the instrumental inventory: oversee the issuing, secure storage, and timely maintenance/repair of all instruments. 
• Liaise with the Procurement Department to source and order instruments and consumables. 
• Ensure all teaching and rehearsal spaces (e.g., Music Centre) are appropriately set up, maintained, and scheduled. 
• Collaborate with the Music Teacher, Head of Arts, and other key and direct stakeholders to plan, organize, and direct instrumental performances, recitals, and major productions (e.g., Christmas Cantata). 
• Provide comprehensive on-the-ground logistical support for all rehearsals and performances, and prepare students for competitions and performance activities within budget. 

Specialist Peripatetic Teaching Duties 

• Provide peripatetic music lessons in own area of specialization – Voice. 
• Assume responsibility for choral direction and training for the school choir(s). 
• Manage teaching time effectively, foster a stimulating learning environment, manage student behavior, utilize resources efficiently, and use the Academy’s Learning Management System as required for all teaching sessions. 

Other Professional Responsibilities 

• Take ownership of own professional development and participate in Continuous Professional Development (CPD) provided by the Academy. 
• Establish and maintain collaborative working relationships and relevant liaison and communication with staff and other stakeholders. 
• Set performance objectives in line with the school’s appraisal system. 
• Undertake any other additional tasks as may be reasonably required by the Head of Arts or Director of Teaching and Learning. 

TECHNICAL AND PROFESSIONAL QUALIFICATION

• Bachelor’s degree in Music or equivallent 
• Proven experience in program coordination, preferably within a performing arts or educational setting. 
• Excellent organizational, planning, communication, and interpersonal skills with the ability to collaborate effectively with staff, students, and external trainers. 
• Demonstrated ability to maintain professionalism and foster a supportive learning environment. 

Skills & Attitudes:

• Excellent communication (oral/written) and interpersonal skills.
• Detail-oriented with strong analytical abilities (data/report interpretation).
• Team player

CORE COMPETENCIES

• Program Management: Runs a complex, multi-faceted instrumental program. 
• Communication & Liaison: Builds effective bridges between tutors, students, parents, and staff. 
• Problem-Solving: Proactively identifies scheduling conflicts or resource needs and implements solutions. 
• Attention to Detail: Meticulous in managing timetables, student records, and inventories. 
• Collaboration: Works team-oriented with the Arts department and wider school community. 
• Musical Understanding: Deep foundational knowledge of music education and instrumental pedagogy

KEY PERFORMANCE INDICATORS

• Program Efficiency: 100% of timetables published before term start. 
• Student Engagement: Sustained or increased program participation year-on-year.
• Partner Management: Smooth operations and positive tutor feedback. 
• Resource Management: Accurate, up-to-date instrument inventory tracking. 
• Event Execution: Successful recitals and performances with positive stakeholder feedback. 
• Administrative Accuracy: Timely, error-free processing of invoices and reports