Personal Assistant to the Chief Operations Officer at Family Media

Job description

Family Media is looking for a mature and diligent Personal Assistant whose responsibility will be to offer administrative support in a well-organized and timely manner to ensure smooth running of the COO’s office operations.

Key Responsibilities:

• Draft and prepare communication documents, such as letters, presentations and reports;
• Write proposals for review and approval;
• Screen phone calls, inquiries and requests, ensuring they are handled efficiently and appropriately;
• Monitor the manager’s email, prioritizing and responding to messages as necessary;
• Manage the manager’s schedule by organizing diaries, setting appointments and maintaining calendars;
• Organize meetings and ensure that the manager is well-prepared with necessary documents and information;
• Act as a liaison between the Management and internal/external stakeholders, ensuring clear and timely communication;
• Plan and coordinate company events and external functions;
• Take comprehensive notes and prepare precise, well-structured minutes for meetings;
• Carry out additional duties or tasks as may be assigned from time to time.

Key Qualifications

• A degree in Business Administration/ Office Management/ Public Relations/ International Relations or any other relevant degree from a reputable learning institution.
• Minimum of 5 years of continuous experience in a similar role.
• Hands on Knowledge of Office 365 and project management softwares.
• Strong organizational skills and attention to detail with ability to multitask and work effectively in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High level of discretion and confidentiality.
• Must demonstrate maturity and professionalism.
• Capable of managing high pressure situations effectively and maintaining a positive and resilient attitude.
• Flexible and adaptable to changing circumstances.
• Be trustworthy and self-driven.