Personal Assistant to the Vice Chancellor at Africa Nazarene University (ANU)

Key Duties and Responsibilities:

• Maintain daily schedules/ diary/ calendar and coordination of the VC’s commitments. This also includes arranging and coordinating appointments and meetings for the VC.
• Handle all logistical arrangements for the office including travel, transport, accommodation, and catering.
• Perform clerical duties (e.g. typing memos, letters), and maintain a fully confidential and efficient filing system for the VC’s office.
• Answer phone calls and direct calls to appropriate parties or take messages when necessary
• Attend meetings when required. Record, compile, transcribe, and distribute minutes of the
  meetings.
• Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries.
• Greet visitors and determine whether they should be given access to the VC or other specific individuals.
• Manage office supplies.
• Record daily expenses and prepare monthly reports/ summaries.

Academic and Professional Requirements:

• Bachelor’s degree in relevant field.
• A Masters’ degree in the relevant field will be an added advantage.
• Minimum of three (3) years relevant experience.
• Demonstrated proficiency and certification in Information Technology.

Personal attributes and competencies:

• Interpersonal skills
• Communication skills
• Organizing and time management skills
• Team player
• Detail oriented
• Ability to prioritize
• Discretion and confidentiality
• Time flexibility