Pre-qualification of Suppliers Consultant at HIAS Refugee Trust of Kenya

Duration:  7 days

Reporting to: Procurement Committee Chair

Scope of work:

• HRTK wishes to engage an eligible consultant in the establishment of prequalified supplier’s data base of goods and services on behalf of the HRTK. Specifically, the consultant will:
• Review the pre-qualification documents as per HRTK categories of goods and services
• Reconcile applications submitted with payments received
• Supervise the opening of tender documents and marking of the pre-qualification documents, set deadlines and responsibilities
• Evaluate and analyse applications submitted as per criteria set (to determine Supplier’s willingness to comply with HRTK’s terms and conditions)
• In conjunction with HRTK procurement committee members, conduct a physical and phone verification exercise of the vendors that pass the pre-qualification before contracting
• Prepare a technical prequalification report and create a suppliers’ data base as per HRTK products/services categories that shall contain a minimum of supplier’s name, physical address, telephone number, email and name of contact person(s).
• Come up with recommendations for adoption; advise and come up with allowable procurement practice to seal any gap that may arise from the pre-qualification exercise i.e. categories that might not have any applicant or receive less than three applications

Time Frame:

This consultancy is time based. Pre-qualification applications opening, evaluation and reporting shall take place from 12th October to 19th October 2020.

Qualifications and Competencies

The position requires the following experiences and abilities:

• Bachelor’s degree in relevant field e.g. procurement/supplies management, Finance or business. A Master’s Degree will be an added advantage.
• Minimum 5 years’ experience working in procurement/supply chain.
• Ability to respond effectively to time sensitive demands, inquiries, and strong problem-solving skills as well as exceptional customer relations (both internally and externally); provide sound business judgment and contractual oversight.