Procurement & Administration Assistant at Aga Khan Education Service, Kenya (AKESK)

We are looking for a skilled Procurement & Administration Assistant to provide support to the Procurement, Administration and Logistics Department in providing efficient and effective end-to-end procurement and admin services. Reporting to the Procurement, Logistics & Administration Coordinator, the Procurement & Administration Assistant will be responsible for evaluating suppliers, products and services, negotiating contracts and ensuring that approved purchases are cost-efficient and of high quality. 

Key Responsibilities

• Ensure implementation of procurement policy and procedures.
• Manage procurement processes at the Support Office Nairobi and oversee schools’ procurement processes.
• Assist with procurement and admin tasks towards purchases of equipment, services and supplies.
• Assisting with disposal process and invitations to tender, pre-qualification documents and invitations for expressions of interest.
• Co-ordinate the receiving and opening of tender documents, evaluation of tenders, quotations and proposals.
• Support in procurement of equipment, materials, suppliers, capital goods and services within organizational purchase requirements.
• Participate in establishment and negotiation of contract terms and conditions with suppliers.
• Assist with renewals of official licenses and certificates for organization.
• Maintain procurement records and update suppliers’ list accordingly.
• Creating and maintaining proper inventory records.
• Maintain good business relations with suppliers and contractors.

The requirements

To be the successful candidate, you should have:

• A relevant Bachelors Degree and knowledge of procurement standards, laws and regulations.
• License or practicing certificate from relevant professional authority would be an advantage.
• 3 years’ relevant experience.
• Adequate understanding of (and experience in) procurement and supplies
• Good planning, financial and budgeting skills
• Well-rounded in managing supplier contracts; Ability to manage and negotiate with suppliers/vendors
• Proactive with ability to meet deadlines
• Good written and verbal communication skills in English
• Excellent interpersonal and people management skills
• Thorough knowledge of Microsoft Office Packages

Closing: 14 December, 2022