Procurement Assistant - Auction at Unilever

Purpose of Role

The purpose of this role is to assist in the running of tea tasting operations, storage & disposal of tea samples, auction data receipt and management as part of the overall auction procurement process

Qualifications & Experience Required

Relevant Experience

• Bachelor’s Degree in Procurement or relevant field

Key Skills

• Proficiency in Microsoft Office 365 suite and data analysis applicatiosns  
• Knowledge of Tea Tasting will be an added advantage
• Excellent communication and interpersonal skills

Accountabilities

Tea Tasting Process

• Liaises with tea brokers for delivery of pre-auction samples
• Prepares tasting lists for use by Saleroom Supervisor
• Coordinates tea batch preparation and sample tasting scheduling
• Supervises the preparation of weekly tea muster samples
• Ensures correct note taking for tea tasters and categorization of tea across all sourcing channels
• Ensures Tea sale room operations are conducted as per laid down Good Saleroom Practices (GSP).
• In liaison with Lead Taster, ensure select samples of purchased lots are tasted and categorized correctly in the tea procurement system
• Responsible for training new users in tasting note taking

Pre-Auction

• Liaises with tea brokers for weekly delivery of electronic pre-auction catalogues.
• Assist Procurement Specialist Operations in compiling auction volume availability for auction buyers

Sampling

• Coordinates dispatch of tea samples as per instruction from Unilever Asia Private Limited and advice thereof
• In liaison with Procurement Specialist- Auction, ensure purchased samples are received, tasted and archived.

Data Management

• Authenticates tasting data prior to tea categorization of auction catalogues and upload of pre-auction catalogues in the tea procurement system
• Authenticates complete auction catalogues
• Generates catalogue pre-sort report for tea tasting exercise
• Coordinates the entry of auction buying results into the tea procurement system including data entry.
• Coordinates bidding confirmation exercise with service provider, ensuring right teas are allocated as per customer requirements

Travel

• As per the job/site requirements, local travel likely.

Leadership Behavior

• Should meet expectations on the Unilever Standards of Leadershipopens in a new window behaviors relevant to this work level.

Key Interface

Internal

• Procurement Auction team
• Procurement Finance team
• Ekaterra Tea Blending Team