Procurement Assistant at CIC Insurance

PURPOSE:

• The bearer of this role shall be responsible for sourcing and purchasing goods, works and services that the organization needs to function effectively in a timely manner.
• The individual shall also be expected to participate in preparation of annual procurement plans

 PRIMARY RESPONSIBILITIES

• Prepare request for quotations, send them to prequalified suppliers and follow-up for timely submission of the quotations.
• Participate in evaluation of quotations and preparation of quotation analysis.
• Undertake price negotiations for the selected procurements.
• Submit all quotation analysis for approval by the Evaluation Committee.
• Raise and issue purchase orders and ensure approvals are obtained.
• Follow up and expedite on the delivery of good and services.
• Process payments for all goods delivered and services rendered.
• Maintain procurement records for each procurement.
• Ensure safe custody of all procurement documents, files and samples.
• Ensure that all procurement activities strictly adhere to established policy and procedures.

PERSON SPECIFICATION

Academic Qualifications

• Bachelor’s degree in Procurement, or any business-related degree .

Professional Qualifications

• Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies(CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.

Experience

• Minimum of three (3) years experience in a busy procurement related function.

 Skills and Attributes

• Ability to work independently with minimum supervision.
• Strong analytical and critical thinking
• Strong communication and presentation skills
• Leads by example and empowers others by instilling a sense of ownership
• Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience Required:
• Development and maintenance of service level agreements
• Planning and organising
• Cost centre management and budgeting
• Relationship management
• Computer literate in MS Office and other office applications
• Understanding of the working environment /competitors
• Technical competence