Senior Procurement Officer at The Open University of Kenya

Duties & Responsibilities

Duties

• Spearheading the development, implementation and review of procurement policies, strategies, regulations and procedures;
• Coordinating purchasing, and control of materials;
• Overseeing the planning, organizing and coordinating Supply Chain Management Functions;
• Ensuring interpretation of existing procurement policies, regulations and procedures;
• Spearheading the preparation and implementation of the Procurement manual and templates;
• Coordinating internal auditing and evaluation of supply chain management processes;
• Coordinating periodic valuation of the Organization’s assets;
• Initiating the process of disposal of unserviceable, obsolete and surplus stores and equipment;
• Monitoring suppliers’ performance to assess ability to meet quality and delivery requirements;
• Ensuring periodic market research and surveys of goods and services are conducted;
• Negotiating major procurement contracts;
• Overseeing implementation and effective use of e-Procurement system;
• Coordinating preparation and consolidating Procurement budgets and plans;
• Ensuring compliance with all regulatory requirements and ethical standards relating to Procurement of goods, services and works;
• Ensuring timely Procurement of goods, services and works;
• Preparing and consolidating Procurement budgets and plans;
• Overseeing safe custody of procured goods;
• Overseeing periodic stock taking and stock audit;
• Liaising with suppliers to ensure that all queries are dealt with; and
• Providing Secretariat services to Procurement, Disposal and Tender Committees.

Required Qualifications and Competencies

For appointment to this grade, one MUST have:

Must Have

• Master’s degree in any of the following disciplines: - Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option) or equivalent qualification from a recognized and accredited institution;
• Bachelor’s degree in any of the following disciplines: - Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management option) or equivalent qualification from a recognized and accredited institution;
• Twelve (12) years relevant work experience three (3) of which must have been as procurement officer grade 12 or equivalent.
• Demonstrated a clear understanding of government development policies, goals and objectives and ability to integrate them in supply chain management functions.
• Attended a management course(s) lasting not less than 4 weeks.
• Must be a registered member of Kenya Institute of Supplies Management.
• Must have a valid Supplies Practitioners License.
• Knowledge of Public Procurement and Assets Disposal Act 2015.
• Proficiency in computer applications with detailed understanding of Enterprise Resource Planning (ERP). 
• Satisfy the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership and Integrity.