Procurement Assistant - Directs and Administration at LIPTON Teas and Infusions

PURPOSE OF ROLE 

• The purpose of this role is to support the Procurement Directs function with respect to data management and deliver the administrative function for Procurement Tea buying office (TBO). 

ACCOUNTABILITIES 

• Direct Contracts 
• Catalogue Uploads
• Create Forward Contracts and Spot Contracts
• Create Uploads catalogues into Tea Procurement System to facilitate preparation of tasting sheets and schedules
• Uploads data details of direct catalogues after tasting exercise into Tea Procurement System for tea categorization 

Post-Direct Contracts 

• Generates POs in Tea procurement System

Administration Function 

• Undertakes end to end Tea Buying office indirect purchase process through requisitions in Coupa system 
• Coordinate Tea Buying office Indirect supplier management as per agreed Service Level Agreement (SLA) , e.g. Receipt and GRN of invoices in Ariba and tracking of Payment On Time (POT) in liaison with Tea Buying office Finance team 
• Responsible for Tea Buying office sundry inventories/ consumables with tracking of reorder levels.
• Coordinate travel for Tea Buying office with respective Company appointed service providers.

Tea Quality Assessment

• Daily tea tasting and categorization as an apprentice or operational taster. 

QUALIFICATIONS & EXPERIENCE REQUIRED 
Relevant Experience

• Bachelor’s Degree in Procurement or relevant field 
• 2 years experience in related field

Key Skills

• Proficiency in Microsoft Office 365 suite and data analysis applicatiosns 
• Knowledge of Tea Tasting 
• Excellent communication and interpersonal skills
• Knowledge of Company’s Tea Lingo