Procurement Associate at mPharma

KEY RESPONSIBILITIES

The responsibilities outlined below for this role are applicable for Halton Ltd.

1. Execute procurement strategies to maintain security of supply and optimum value for money.
2. In charge of daily operational purchasing needs such as planning, issuing and following up on purchase order delivery, supplier invoices, shipment schedules, claims and credit notes.
3. Track and report key functional metrics to reduce expenses and improve effectiveness. 
4. Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required.
5. Forecast price and market trends to identify changes of balance in buyer-supplier power as well as perform cost and scenario analysis, and bench marking.
6. Assess, manage and mitigate risks
7. Evaluate supplier performance based on SLA’s on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.
8. Managing the replenishment of stocks through a systematic manner considering lead time, consumption and minimum stock handling costs.
9. Monitor and forecast upcoming levels of demand 
10. Manage overall direction, coordination, and evaluation of procurement for the branches, head office and central stores. 
11. Assist to perform all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts. 
12. Develop key relationships with business stakeholders and strategic supply partners to improve business and ensure clear requirements documentation.
13. Develop supplier database and establish annual purchasing contracts for lower value, high value items 
14. Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends.
15. Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
16. Provide periodic reporting for management on purchasing, controls and processes. 
17. Ensure and execute workflow process for Procurement in line with ERP software system. 
18. Ensure principles of value for money, transparency, fairness, efficiency and accountability are evident in all Haltons Ltd dealings.
19. Advise senior management improved procurement process, management of company assets and replacement strategies. 
20. Ensure all procured Pharma products  conform to health and safety established standards for the organization as well as statutory compliance (PPB).
21. Any other duties as delegated by management.

KNOWLEDGE & COMPETENCIES

Skills & Abilities

• Familiarity with sourcing and vendor management 
• Pharmacist 
• Knowledge of PPB guidelines on GDP (Good Distribution Practices)
• Ability to influence formulary to achieve qualitative and quantitative objectives of organization
• Interest in market dynamics along with business sense 
• A knack for negotiation and networking 
• Working experience of vendor management software 
• Ability to gather and analyze data and work with figures 
• Solid judgment with ability to make good decisions 
• Strong leadership capabilities 
• Multilingual ability

Qualifications

• Bachelor’s degree in either Business Administration, Supply Chain Management, Chemistry, Biochemistry, Pharmacy an added advantage.
• 3+ years of cognate experience in Procurement or Supply Chain Management in the pharmaceutical, Retail  & FMCG industry.
• Spotless business and personal background.
• Experience in the pharmaceutical sector is highly desired.