Procurement Clerk (Two Positions) at Lewa Wildlife Conservancy (Lewa)

• We are looking for a high calibre, self-driven, trustworthy, and dedicated Procurement Clerks (I and II) with a commitment to excellence to enhance our Administration Department. Reporting to the Procurement Officer, the primary goal of this position is to ensure quality goods and services are sourced in a timely and cost-effective manner as per approved procedures and policies with a view to meeting the conservancy needs.

Key Duties and Responsibilities:

• Make phone calls and email follow-ups concerning submitted orders to the suppliers.
• Analyze quotations and select appropriate suppliers.
• Participate in the purchasing process from sourcing to delivery.
• Ensure that all bid analysis is correctly filled.
• Scanning of assorted analysis and saving of the documents to the appropriate/ designated folders in the system.
• Participate in filing of all the receipts, LPO, contracts, service level agreements.
• Participate in the purchasing process from sourcing to delivery by making sure all orders have been delivered in good order to the right place at the right time.
• Participate in compiling all the invoices, especially goods which are non-stock items, and ensure vendors are paid on schedule.
• Ensuring any wrongly supplied goods are returned to the supplier following the procurement policy in place.
• Sorting of any pending and unsupplied goods and services; and
• Perform any other duties as may be assigned from time to time.

Job Specifications
The job holder must possess:

• Certificate in Purchasing and Supplies/Procurement.
• 1-year work experience in a similar role.
• Have demonstrated outstanding professional competence in procurement work.
• Knowledge of procurement procedures.
• Should possess excellent interpersonal communication skills.
• Proficiency in MS Office Suite.
• Be a team player and uphold collective responsibility.