Procurement & Contracting Specialist at Girl Effect

Context of the role 

The Procurement & Contracting Specialist will provide key support across the organisation to ensure our end-to-end procurement system and contracting remains lean and emphasises both value and efficiency. 

Working with the Global Head of Procurement, the Procurement & Contracting Specialist will work across the global offices including with department heads and project leads (and alongside country teams) to coordinate and calendar procurement and contracting, to establish and improve on procurement systems, give guidance, troubleshoot issues, and respond to supplier queries. 

The Procurement & Contracting Specialist will play a key role in taking this process forward and making the role a true business partner within the organisation. 

The role will be based in Nairobi, Kenya alongside our Global Head of Procurement, working across all our country programmes and operations.

Should travel be necessary it will be on an ad hoc basis and based on business need following the easing of travel restrictions.  

What You’ll Do 

Procurement

With experience in end-to-end procurement, the Specialist will support the Head of Procurement in ensuring GE’s procurement policy is implemented across the organisation to ensure best practice. This includes: driving the procurement planning and forecasting process; development of terms of reference/RFP/RFQ with teams; market research and sourcing; assisting in multi-quote or tender processes; coordinating the bid analysis and evaluation process, building and maintaining the supplier roster and preferred supplier database; provide training/onboarding to country procurement leads – and any other tasks that will ensure the procurement process is transparent, efficient and presents good value for money. The Specialist is also expected to monitor the procurement processes within GE and report on KPIs across their remit to the Head of Procurement on a regular basis. 

Contracting & Contract Management

With a good understanding of the contract management process, the Specialist will run all due diligence and debarment process checks for our vendors, develop and manage contracts across the organisation within Salesforce, working with other contract leads and colleagues across the organisation. This includes: liaising with others in the organisation to ensure supplier contracts comply with negotiated terms and are legally sound; monitoring the contract signature process including declined and corrected contracts; troubleshooting/advising/answering internal and external queries, and escalating issues to the Head of Procurement where necessary – and any other tasks that will ensure the contracting process is efficient and provides for full accountability. 

Supplier Management

Working with the Head of Procurement, support in maintaining supplier records and insights into suppliers across the organisation. Support the Head of Procurement in researching suppliers, assisting in managing the relationships and assist in negotiating favourable terms for Girl Effect. 

General Operations Support

The Specialist will support the global Operations team in various capacities including systems management, proper documentation, process automation, strategy development, and other tasks that arise as part of a constantly evolving operational environment. 

Who You Are

• Relevant degree with at least 5 years of professional experience in a busy procurement environment
• Professional Certification in Procurement e.g CIPS
• Expertise in end-to-end procurement, preferably in the media related space.
• Knowledge of contract management systems is essential – Salesforce experience is a bonus
• Able to forge strong relationships with colleagues and suppliers
• Good negotiation skills
• Comfortable with technology and a good understanding of IT and systems
• You are a master of Microsoft Office programs (Excel, Word, Powerpoint etc)
• Excellent written, communications and interpersonal skills
• Must be able to multi-task and be very well organized in a fast-moving environment
• Self-starter – confident, positive and energetic with a can-do, problem-solving attitude
• You enjoy taking the initiative and making decisions as part of a complex and varied workload
• Culturally aware and respectful – curious and sensitive about the cultures in which we operate
• Commitment to realising the potential of girls and to the vision and values of Girl Effect 
• Experience working in the not-for-profit sector and/or in a country in the Global South is a plus
• Global/cross-border/multi-office work experience is a bonus

What Else You Should Know 

We are hugely ambitious for our future and we are looking for people who are driven by this to change the world for girls.

Our teams are a diverse mix across sectors (non-profit and commercial) and specialisms (from Brand and Creative through to Gender and Insight). You’ll learn and grow in an environment that will challenge you to think and work with a fresh perspective.

At Girl Effect, you can expect to work somewhere where you will be stretched and developed in your role, a place where you can build your career and work with talented, engaged people committed to our cause to create a lasting impact.  

This role is being recruited as a 12 month fixed term contract.

Closing date for applications: 6th April 2021