Procurement Governance Officer at Absa Bank Limited

Job Summary

To provide advice and support in operational management and to develop, maintain and enhance operational business relationships, through the execution of predefined objectives as per agreed SOPs.

Job Purpose

To ensure all procurement activities and supplier engagements are compliant with Absa Group policies and standards. Will maintain all documentation and reports supporting supplier management.

Will be responsible for all regular returns, reports and attestations as well as providing ad hoc reports as will arise.

Key Accountabilities:

Sourcing policy documentation and reporting 60%

• Ensure that all procurement and supplier management activities are conducted within Absa policies and standards
• Ensure all necessary approvals are availed and documented/stored for reference in the contracting process.
• Guide both suppliers and internal customers groups on relevant procedures for onboarding, Sourcing and contracting.
• Provide liaison to Sourcing, Assurance/audit and suppliers
• Ensure alignment of policy changes with procurement practice and assist update of procedure manuals
• Complete all internal governance documentation, filing and attestations as guided by bank policies and standards
• Ensure that contract obligations and supplier performance are maintained within SLAs and KRIs agreed. Also track service credits and rebate values.
•  Maintain a tracker of all suppliers, onboardings, critical suppliers and exits.
• Maintain an up-to-date tracker of all third-party contracts and performance on obligations. Keep up to date reviews on all critical contracts including scope and rate adjustments.
• Provide all regular returns and updates to the central governance systems and templates.
• Keep a tracker of procurement systems, licenses and all system users.
• Support in validation of requirements in the procurement process.
• Support all Sourcing and supplier assurances and audits

Control 10%

• Ensure all templates in Procurement use with third parties are approved by Legal Office.
• Ensure all internal approvals (functional, Compliance, Legal and Committee) are obtained and maintained for onboarding, buying, and contracting.
• Escalate any breaches within the Commercial Services structure

Self-management 10%

• Agree performance development objectives with the team leader.
• Pursue self-development to increase personal effectiveness, acknowledging strengths and areas for development.
• Ensure all relevant/allocated trainings/surveys/assessments are completed punctually
• Maintain positive contact with all critical stakeholders

Technical Skills:

• Stakeholder management, both from a staff and customer perspective.
• Analytical thinking.
• Efficient and time conscious.
• Ethical judgement and decision making
• Quality standards and controls.
• Communication, verbal and written
• Strategic thinking & Business focus
• Interpersonal skills, managing relationships & Influencing skills
• Service Excellence.

Knowledge of the bank’s products services and policies and or other specialist knowledge required to undertake the role:

• Clear understanding of Bank’s procurement policies and standards, values, vision and Bank’s operational standards.
• Knowledge of procurement and sourcing of reliable service providers.
• Clear understanding of Supplier onboarding procedures.

Other requirements specific to the role:

• Knowledge of local procurement policies and standards, data privacy and bank compliance requirements.
• MS Office Proficiency

Training likely to assist effectiveness in the role and may have been completed prior to undertaking this role:

• Academic Training being offered at Public Universities e.g Degree in Business Administration, Economics, commerce, procurement and supplies preferred.
• Membership of professional body forms an added advantage for example CIPS-Chartered Institute of purchasing and supplies, KISM-Kenya Institute of Supplies and Management

Mental Demands / Judgement and Initiative:

• Job holder is expected to hold meetings with suppliers and internal stakeholders and ensure that they clearly understand bank’s systems, policies and procedures on onboarding suppliers.
• Job holder is expected to maintain Bank policies, standards and procedures, accurate data, and reports on suppliers. Also keep record of systems in use.

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)