The Procurement & Logistics Manager is responsible for leading and managing end-to-end procurement, importation, logistics, and supply chain operations for a fast-paced, time-sensitive manufacturing business. The role provides strategic and operational oversight across sourcing, purchasing, inventory planning, warehousing, distribution, and supplier management to ensure uninterrupted production and on-time delivery.
The role ensures the timely sourcing, clearance, transportation, and availability of goods while optimizing cost, quality, efficiency, and service levels across the entire supply chain. It requires strong expertise in international sourcing, shipping, customs clearance, supplier negotiations, inventory planning, demand forecasting, and risk management.
Key Responsibilities
1. Supply Chain Strategy, Planning & Optimization
- Develop and implement an integrated supply chain, procurement, and logistics strategy aligned with the company’s growth, production, and operational objectives.
- Lead end-to-end supply chain planning including demand forecasting, supply planning, and capacity planning to support manufacturing, sales, and project timelines.
- Design and optimize supply chain networks covering sourcing, warehousing, transportation, and distribution.
- Identify alternative sourcing markets and suppliers to ensure business continuity and supply resilience.
2. Procurement Strategy & Planning
- Develop and execute procurement plans aligned with production schedules and inventory requirements.
- Forecast procurement and import requirements to support production, sales, and project timelines.
- Lead strategic sourcing initiatives and long-term supplier partnerships.
3. International Sourcing & Import Management
- Manage all international sourcing and supplier relationships.
- Oversee import documentation, shipping schedules, freight forwarding, customs clearance, and delivery timelines.
- Ensure compliance with import regulations, tax requirements, and customs procedures.
- Coordinate with clearing agents, shipping lines, freight forwarders, port authorities, and regulators.
4. Supplier & Vendor Management
- Identify, evaluate, appoint, and manage international and local suppliers.
- Negotiate pricing, payment terms, delivery schedules, and service level agreements.
- Monitor supplier performance on cost, quality, lead time, service levels, and reliability.
- Drive continuous supplier improvement and performance optimization programs.
5. Cost Control & Budget Management
- Develop and manage the procurement, logistics, and supply chain budget.
- Monitor freight, clearing, warehousing, transportation, and inventory holding costs.
- Drive cost-saving and efficiency initiatives across the supply chain without compromising quality or delivery timelines.
6. Inventory, Warehousing & Distribution Management
- Oversee inventory planning, replenishment cycles, and safety stock levels.
- Optimize warehouse operations, storage, picking, and dispatch processes.
- Ensure efficient distribution and on-time delivery to production sites and customers.
- Minimize stock-outs, overstocking, slow-moving stock, and obsolescence.
- Ensure accurate stock records and strong inventory controls.
7. Quality Assurance & Supplier Compliance
- Ensure all imported and locally sourced goods meet company specifications and quality standards.
- Manage supplier quality issues, claims, audits, and corrective actions.
- Enforce supplier compliance with contractual and regulatory requirements.
8. Compliance, Risk & Controls
- Ensure full compliance with procurement policies, import/export laws, customs regulations, and statutory requirements.
- Identify and mitigate supply chain risks including shipping delays, supplier dependency, currency exposure, geopolitical risks, and regulatory changes.
- Establish and maintain strong internal controls over procurement, logistics, and inventory processes.
9. Stakeholder Coordination & Business Support
- Work closely with Finance, Sales, Production, Projects, and Operations teams to ensure timely availability of materials and finished goods.
- Provide regular updates on supply chain performance, shipment status, delivery timelines, and risk exposure.
- Support business planning, budgeting, and growth initiatives.
10. Reporting & Performance Management
- Prepare integrated supply chain, procurement, and logistics performance reports for senior management.
- Track and report KPIs on cost efficiency, service levels, delivery timelines, supplier performance, inventory turns, and working capital.
- Drive continuous improvement through data-driven performance management.
Competencies & Attributes
- Strong leadership, negotiation, and stakeholder management skills
- Excellent knowledge of international trade, shipping, customs, and end-to-end supply chain operations
- Strong commercial, operational, and financial acumen
- High attention to detail with strong planning and execution capability
- Strong resilience in high-demand situations and manage multiple time-sensitive shipments
- Proactive, hands-on and results-driven mindset
- Excellent communication, analytical, and decision-making skills
- Strong risk management and problem-solving capability
Qualifications
- Bachelor’s Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or related field
- Master’s Degree is an added advantage
- Professional qualification (CIPS, CPSM, CSCP or equivalent) is mandatory
- Minimum of 10 years’ experience in supply chain, procurement and logistics, with at least 4 years in a senior management role
- Strong experience in international sourcing, imports, clearing and forwarding
- Membership in a KISM professional body
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