Procurement Manager at United Nations Office for Project Services (UNOPS)

• Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:  
• Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations. 
• Provision of supply-market intelligence and analysis.  
• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:  
• Expertise in market intelligence matched to business requirements; 
• Optimal Stakeholder management principles; 
• Sustainability criteria; 
• Appropriate work processes to individual cases.  
• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Manage and guide  procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:  
• Sustainability embedded in the procurement process. 
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments. 
• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. 
• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system). 
• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms. 
• Implementation of Internal control system. 
• Elaboration of comments regarding project audit reports of the Business Units, when necessary. 
• Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:  
• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. 
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.
• Knowledge building and Knowledge Sharing  
• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics. 
• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking. 
• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management. 
• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.  
• Participation in Common UN agency procurement groups to support establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion and management of joint procurement for UN Agencies in line with UN reform.  
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• Team Management 
• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development. 
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Skills

• Contract Management, Market Analysis, Procurement, Risk Management, eProcurement

Competencies

• Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.
• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required:

• Advanced University Degree (Master’s Degree) preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field with 5 years of relevant experience is required, OR
• A First University degree (Bachelor’s Degree) in a relevant discipline in combination with two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree. 

Desired:

• For those who do not have a degree in Procurement of Supply  Chain Management, a Chartered Institute of Supply and Management (CIPS) Level 4 or similar international Certification is a distinct advantage.  
• Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience Requirements

Required:

• A minimum of five (5) years’ relevant professional procurement experience in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required. 
• A minimum of five (5) years’ experience in managing complex high value procurement cases and managing teams consisting of both locals and internationals