Procurement Manager at Global Alliance for Improved Nutrition (GAIN)

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Procurement Manager to lead the procurement function of the GAIN Kenya country office to effectively support programme implementation and country office operations. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.

This role ensures effective compliance to the procurement guidelines. The Procurement Manager will serve as a primary contact and procurement lead of the GAIN Kenya country office.

The position holder will be expected to work closely with the operations team, Project Managers and Country Management team in the country office and provide the technical procurement support required for handling all procurement activities.

Key Responsibilities include

• Lead the procurement function ensuring value for money, ethical procurement practices, and compliance to GAIN and international standards.
• Develop, consolidate, and maintain procurement plans for the purchase of equipment, services, and supplies for the office and projects and monitoring the procurement process.
• Develop procurement tracking system and support program and management team with up-to-date and reliable information on the procurement status.
• Prepare and submit weekly, monthly, quarterly, and annual procurement reports to the Head of Operations for approval by the Country Director.
• Review and Respond in a timely way to all queries from the GAIN team on the status of outstanding procurements.
• Examine and analyse country office purchase requisitions for completeness and accuracy of information.
• Coordinate the country office teams in the preparation of specifications, bill of quantities, TORs for equipment, materials, and services to be purchased.
• Preparation of standard bidding documents, with terms and conditions of the tender

About you

• You should have experience in leading the procurement and logistical function of an organisation preferably within a nonprofit setup. Knowledge of USAID procurement rules and regulations, or other international donor agencies is required combined with familiarity of an inventory management software is necessary.
• The position holder should demonstrate experience in procurement planning, market intelligence, vendors due diligence, competitive bidding processes, contract formulation, review of commitments, and logistics management.
• A degree in procurement, purchasing & supply chain, business management, accounting, Economics, or other relevant field of study is necessary for this role.