Procurement Officer at Beacon of Hope Vocational Training College

Beacon of Hope is a registered faith based and community non-governmental organization with a vision to be a model of excellence in holistic community transformation with a mission to catalyse sustainable transformation by uplifting the spiritual, physical, economic and social well-being of marginalized and vulnerable individuals, families and communities.

We are seeking a dynamic and experienced Procurement Officer to join our team. The Procurement Officer will be responsible for leading the procurement process, ensuring that the organization has the necessary supplies and equipment to carry out its operations. The role involves identifying and evaluating suppliers, negotiating contracts, and monitoring the quality of goods and services delivered.

RESPONSIBILITIES:

• Implement procurement policies and procedures that ensure compliance with organizational standards, legal regulations, and ethical practices
• Manage procurement processes, including purchase requisitions, purchase orders, and contracts, ensuring they are processed efficiently and accurately
• Identify and evaluate potential suppliers, using criteria such as price, quality, delivery speed, and vendor reputation
• Negotiate contracts with suppliers to obtain favorable terms and conditions, including pricing, delivery schedules, and payment terms
• Monitor supplier performance to ensure that goods and services are delivered on time, to specification, and at the agreed price
• Manage relationships with suppliers, resolving issues as they arise and identifying opportunities to improve supplier performance.
• Maintain accurate records of all procurement transactions, including invoices, contracts, and purchase orders
• Manage and update the asset register
• Stay up-to-date with industry trends and best practices in procurement, incorporating new approaches and techniques into the organization's procurement processes
• Provide reports on procurement activities to finance management, highlighting key issues and areas for improvement.

QUALIFICATIONS:

• Bachelor's degree in business administration, supply chain management, or a related field
• Minimum 3 years’ experience in a similar role
• Mature Christian who is supportive of the beliefs, calling and vision of Beacon of Hope
• Excellent communication, negotiation and interpersonal skills
• Strong leadership skills, analytical and problem-solving abilities
• Proficient in Microsoft Office and ERP software
• Knowledge of procurement laws and regulations