Procurement Officer at Mini Group

Position Summary

• Reporting to the Commercial Manager, the Procurement Officer will oversee procurement operations, land cost management, import compliance, and supplier coordination while ensuring accurate procurement records and compliance with regulatory requirements. This role is key in maintaining effective vendor management and optimizing procurement efficiency.

Key Duties & Responsibilities

Procurement Operations

• Source goods and services based on business requirements, ensuring quality, cost efficiency, and compliance.
• Process purchase orders with the necessary approvals before placement.
• Maintain an up-to-date import register, including shipment tracking and supplier management.

Costing & Landed Cost Management

• Prepare accurate landed cost calculations for inbound shipments, including freight, duties, and other charges.
• Update SKU costing models and monitor cost structures to ensure compliance.

Import Compliance & Documentation

• Liaise with the Group imports function to track shipments and ensure compliance with Kenya’s import regulations.
• Ensure KEBS certification and proper product labeling before entry into the warehouse.
• Handle and maintain import documentation, including invoices, packing lists, and clearance records.

Retail Partner & Commercial Support

• Prepare pricing schedules and product documentation for retail partners.
• Support supplier coordination for account-specific requirements.

ERP Management & Financial Coordination

• Maintain accurate procurement records in the ERP system, including purchase orders, goods receipts, and lot tracking.
• Work with Finance for invoice processing, payment approvals, and reconciliations.
• Monitor and report on Days Payable Outstanding (DPO).

Qualifications & Experience

• Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, or related field.
• 3–5 years’ experience in procurement, preferably within FMCG, importation, or distribution environments.
• Experience with ERP systems and procurement reporting tools.

Key Skills & Competencies

• Strong understanding of procurement processes, import regulations, and supply chain operations.
• Excellent analytical and numerical skills with the ability to perform cost analysis.
• Attention to detail, accuracy in documentation, and strong ERP proficiency.
• Effective supplier relationship management, communication, and problem-solving abilities.
• High level of integrity, accountability, and ability to work under pressure.