Procurement Officer at PACIS Insurance

PURPOSE OF THE JOB

The job holder is responsible for evaluation suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality this is to ensure that the Company gets value for its money and that the processes are done in a transparent manner.

DUTIES AND RESPONSIBILITIES

Reporting to the HR & Administration Manager, the role is responsible for procuring, tender and contract management and administration duties as follows:

Procuring

• Develop and implement the procurement policy for the company.
• Ensure that purchasing is done in a transparent and accountable manner.
• Ensure the company gets value for money while acquiring goods and services.
• Work with suppliers to ensure that key processes are running efficiently and are cost effective.
• Review delivery orders to ensure supply is met, taking availability, cost, manufacturing process, and lead times into consideration.
• Identifying areas of potential savings and advice whether to purchase, lease or repair of office furniture and equipment’s.
• Create forecast/Budget of demand to be prepared for upcoming requirements
• Timely requisitions.
• Accuracy of details on the LPO is key

Tender and Contract Management

• Responsible for the Tender process by sourcing for quotations analyzing and awarding of tenders in consultation with procurement committee
• Ensure strict control of quality for the purchased goods/services.

Administration

• Provide analytical reports on purchases.
• Make information available in the database and filing system.
• Ensure procurement documents and records are maintained, safeguarded, and archived as required by law.
• Oversee all inventory and equipment purchases, tag and enter into the asset register
• Define the running stock levels.

NATURE AND SCOPE

Internal Contacts: All Staff

External Contacts: Suppliers and customers

KNOWLEDGE, SKILLS AND EXPERIENCE

Skills and Attributes

• Bachelor’s Degree in Procurement/Supply Chain/ Logistics/ Contract Management
• At least 4 (four) years’ work experience in a similar role
• CIPS, APS-K, CPSP-K, or progress towards attainment of the same
• Membership in relevant professional body
• Excellent negotiation and analytical skills
• Internal consulting and advisory skills.
• Planning and organization skills
• Decision making and problem solving.
• Oral and written communication and presentation skills