Procurement Officer at The Center for International Health, Education and Biosecurity (CIHEB)

Job Summary

Reviewing, recording and prioritizing purchasing requests and obtaining additional information/documentation as required; providing assistance to requisitions in preparing scope of work and specifications of goods and services; proposing product substitutions consistent with requirements to achieve cost savings; determining the availability of funding sources.

Duties & Responsibilities

• Provide technical leadership to drive the implementation of procurement and supplies policies and plans aimed at cost effective acquisition of high quality, materials, goods and services.
• Prepare procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes
• Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods and services.
• Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the organizations approved policy as well as donor requirements
• Develop and implement CIHEB-Kenya Procurement strategies and policies
• Provide oversight to sourcing in support of project activities and conduct training on procurement, sourcing, contracting responsibilities, ethics and general guidelines on property management.
• Examine and re-evaluate existing contracts in line with performance.
• Perform risk analysis regarding supply contracts and agreements.
• Ensures project procurements are conducted within the stipulated timelines (timely project procurements)
• Review, up-date, interpret and implement existing procurement regulations, procedures and systems; prepare and ensure implementation of the procurement manual.
• Ensure timely and efficient implementation of procurement strategy and ensure that departmental performance targets are set and achieved.
• Oversee the maintenance and safeguarding of procurement records and documents.
• Monitor contract management by user departments to ensure implementation of contracts in accordance with terms and conditions of the contract.

Qualifications

• Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognized body.
• A minimum of four (4) years’ work experience in experience in purchasing and supplies management gained from a large organization.
• Demonstrated knowledge of procurement / contracts principles, contracts administration and finance or accounting.
• Experience working under USG funded projects preferred.
• Applicants must exhibit a flexible work attitude with the ability to work productively in a team environmen
• They must also be able to work well independently to meet unexpected demands.