Procurement Officer at Username Investment Limited

Job Description

The Procurement Officer will perform specific functions as mentioned in the key responsibilities and facilitate timely and efficient procurement of goods and services essential for Username Investment ltd operations. The Officer will ensure optimal administration services to support internal customers and business needs.

• Provide support and guidance to user departments in the development of specifications.
• Ensure efficient and cost-effective sourcing and delivery of materials, services and/or equipment to user departments.
• Develop and implement sourcing strategies for spend management, supplier development and management, category buying, contracts, vendor managed inventory and rating processes amongst others.
• Lead supplier pre-qualification, selection and development processes, quotation, and tender processes in a timely and transparent manner.
• Ensure cost-effectiveness, quality and timely procurement and delivery of all supply’s services.
• Manage development and preparation of contracts and ensure all contracts renewals reviews are done on time.
• Prepare appropriate financial, inventory and other reports; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
• Ensure compliance to procurement process as per policy and the guidelines.
• Implement effective sourcing strategies to identify the most profitable suppliers and initiate business partnerships.
• Control spend and build a culture of long term savings on procurement costs.
• Ensure efficiency in the end-to-end procurement process.
• Conduct supplier appraisal and selection process.
• Effectively collaborate with demand owners/users for clarity and early influencing of specifications to meet the objectives.
• Examine and re-evaluate existing contracts in line with performance.
• Conduct supplier performance evaluation and liaise with Users to close identified gaps.
• Track and report periodic key performance metrics and reports to improve effectiveness.
• Conduct market intelligence for supply market awareness and related trends in order to assess present, future category items availability and prices.
• Provide inventory management services; monitoring, controlling and replenishing stock levels in stationery stores, kitchen stock levels; proper issuing and distribution of the same to offices and branches.

Requirements:

• Must have Bachelor’s Degree in Procurement / Supplies or a Business field from a recognized institution.
• Must have a Graduate Diploma in Purchasing & Supplies (CIPS) or its equivalent.
• Must be a valid member of Kenya Institute of Supplies Management (KISM).
• Computer Literate (with strong Microsoft Excel skills).

Experience

• Minimum of Four (4) years’ experience in procurement/supply chain.
• Procurement Officer or in a comparable and relevant position, preferably within the corporate sector.
• Proven experience in working with procurement ERP systems.

Core Competencies For This Role

• Competent, hardworking, determined and integrity driven person.
• Excellent Interpersonal Relations with internal and external customers.
• Aptitude in Decision Making and working with numbers.
• Planning & Organizational Skills.
• Negotiation Skills.
• Analytical Skills.
• Accuracy with attention to detail.
• Leadership & teamwork.