Procurement Officer at World Agroforestry Centre (ICRAF)

Job Summary

To execute professional service in procurement, logistics and administration in line with ICRISAT’S Procurement policy and procedures resulting in an improved supply chain process for goods and services required in the operations of the ESA Regional Office.

Job Description

Summary of responsibilities 

• Develop procurement strategies that are innovative, cost effective and enhance best practices. Implement the Global Procurement Policy and guidelines and review the Country-specific Standard Operating Procedures (SOP) to ensure compliance. 
• Coordinate procurement planning by supporting Scientists and Managers to prepare the Annual Procurement Plans with specifications for goods and services and providing budgetary estimates to achieve a more strategically planned procurement function for the organization.
• Develop and maintain a vendor list through supplier screening and selection with an aim to eventually negotiate for best quality and pricing of products and services.
• Prepare Purchase Orders/Service Orders on the Sun6 software and obtain signatory authorization before dispatching to suppliers. As a Secretary to the Procurement Committee, ensure scheduling of meetings to evaluate, analyse and review purchase documents.
• Logistics management: Enhance management of the vendor delivery function and dispatch processes of procured goods to users. Maintaining records of purchased goods and inventory. Liaison with customs clearing agents to ensure that imports and exports are handled efficiently.
• Supplier relationship management. Working closely with suppliers and end users to negotiate and review performance levels and identify remedial action for a reliable supply chain process.
• Contracts management: Review various contracts, sale agreements, etc. in consultation with the Supervisor and end users to ensure key requirements are incorporated to safeguard the organization interests against risk exposure. 
• Asset Management: Assist the Administrator to ensure proper recording of assets once purchased.
• Process VAT refunds and make follow up with the Kenya Revenue Authority, Ministry of Foreign Affairs, and the suppliers so that approvals and refunds are obtained.
• Records management and reporting: Update and ensure safe custody of all procurement related records both digital and physical.
• Participate in donor, internal and external audits.
• Any other duties as maybe assigned by the Supervisor.

Requirements

• Bachelor’s degree in procurement and supply chain management or any other business-related degree with a Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification. Membership to a reputable professional body; KISM, CIPS.
•  Minimum Five (5) years progressive experience in a procurement and supply chain role.
• Experience in application of Sun6 software, an ERP, or any other procurement software.

Personal attributes and competencies:

• Knowledge of Procurement, logistics and related fields.
• Working Knowledge of ERP systems and related software.
• Reliable and dependable, high level of personal integrity and attention to detail.
• Negotiation skills.
• Excellent analytical and numeracy skills.Excellent customer service and communication skills.

Closing date: 22 April 2022