Jobs at World Agroforestry Centre (ICRAF)

Job Summary

The Fixed Assets and Inventory Accountant will assist in full reconciliation of Fixed Assets and in the Inventories in One Corporate System (OCS), physical verification reports both at Headquarters (Nairobi) and countries and prepare the Asset List for insurance purposes

Job Description

• Compare the asset lists maintained in HQ and countries, with OCS and Insurance listing and highlight any variances
• Request for documentation for all variances and update OCS and Insurance listing accordingly.
• Ensure the asset lists, OCS balances and Insurance listing tie
• Work with administrators and other stakeholders to highlight assets that require to be disposed.
• Ensure all assets are tagged properly and assets without tags are subsequently tagged to effectively track them.
• Compile an updated asset list for insurance with complete costs in all assets, respective charge codes and signed off by countries
• Carry out fixed assets and inventories counts for verification purposes where required
• Perform fixed assets related analyses as maybe requested by management during the period of this assignment
• Identify and request for any resources that you may need to complete this assignment.
• Attend to any other work assigned by CIFOR-ICRAF

Requirements

• Bachelor’s degree in accounting with CPA qualification part 11
• Strong knowledge and experience of fixed assets and inventories stock take, verification, and reconciliation to the General Ledger
• Advanced Proficiency in Excel
• Strong ability to apply several accounting and reporting systems
• Strong communication and analytical skills
• Excellent interpersonal and time management skills to meet time-sensitive deadlines
• Strong ability to give attention to detail
• At least 5 years’ experience in fixed assets and inventories management

Closing date: 18 April 2022

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Job Summary

To execute professional service in procurement, logistics and administration in line with ICRISAT’S Procurement policy and procedures resulting in an improved supply chain process for goods and services required in the operations of the ESA Regional Office.

Job Description

Summary of responsibilities 

• Develop procurement strategies that are innovative, cost effective and enhance best practices. Implement the Global Procurement Policy and guidelines and review the Country-specific Standard Operating Procedures (SOP) to ensure compliance. 
• Coordinate procurement planning by supporting Scientists and Managers to prepare the Annual Procurement Plans with specifications for goods and services and providing budgetary estimates to achieve a more strategically planned procurement function for the organization.
• Develop and maintain a vendor list through supplier screening and selection with an aim to eventually negotiate for best quality and pricing of products and services.
• Prepare Purchase Orders/Service Orders on the Sun6 software and obtain signatory authorization before dispatching to suppliers. As a Secretary to the Procurement Committee, ensure scheduling of meetings to evaluate, analyse and review purchase documents.
• Logistics management: Enhance management of the vendor delivery function and dispatch processes of procured goods to users. Maintaining records of purchased goods and inventory. Liaison with customs clearing agents to ensure that imports and exports are handled efficiently.
• Supplier relationship management. Working closely with suppliers and end users to negotiate and review performance levels and identify remedial action for a reliable supply chain process.
• Contracts management: Review various contracts, sale agreements, etc. in consultation with the Supervisor and end users to ensure key requirements are incorporated to safeguard the organization interests against risk exposure. 
• Asset Management: Assist the Administrator to ensure proper recording of assets once purchased.
• Process VAT refunds and make follow up with the Kenya Revenue Authority, Ministry of Foreign Affairs, and the suppliers so that approvals and refunds are obtained.
• Records management and reporting: Update and ensure safe custody of all procurement related records both digital and physical.
• Participate in donor, internal and external audits.
• Any other duties as maybe assigned by the Supervisor.

Requirements

• Bachelor’s degree in procurement and supply chain management or any other business-related degree with a Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification. Membership to a reputable professional body; KISM, CIPS.
•  Minimum Five (5) years progressive experience in a procurement and supply chain role.
• Experience in application of Sun6 software, an ERP, or any other procurement software.

Personal attributes and competencies:

• Knowledge of Procurement, logistics and related fields.
• Working Knowledge of ERP systems and related software.
• Reliable and dependable, high level of personal integrity and attention to detail.
• Negotiation skills.
• Excellent analytical and numeracy skills.Excellent customer service and communication skills.

Closing date: 22 April 2022

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Job Description

ICRAF currently has three tools for agroforestry plantation analysis and evaluation implemented as Excel sheets and a database in Access format for basic statistical information:

• Economic evaluation.
• Carbon offsetting assessment.
• Diagnostic and design of new agroforestry systems.

The consultant is required to develop a web application that allows the following functionalities:

User and role management

This module should allow the creation of users, authenticate the user within the platform, change the password and assign a role to each user. Together with ICRAF, the possible roles must be defined and at least the following must be considered:

• Administrator
• ICRAF Technicians
• Authenticated user
• Anonymous user

Information storage 

• This module should allow the various models/tools to be stored and catalogued in the form of an Excel template. Each tool can have several versions and each version will have several instances completed by authenticated users.
• The tasks of adding, modifying, and archiving models will be executed by the administrator. Each of these operations will be carried out incorporating a series of metadata to be defined such as model date, objectives, links to documentation, among others.
• The tasks of adding, modifying, and archiving versions of the models will be executed by ICRAF technicians with a series of metadata to be defined must also be incorporated.
• The consultant must also be able to add and/or update the records of the basic statistical information database. This database serves all the tools and technicians must be able to import records from Excel or CSV files. The system will provide a method of creating templates of such files to facilitate their completion.

Template filling 

This module is accessible by the authenticated user. The functionalities are:

• Fill in a new model online.
• Download a new model to fill in on a desktop computer.
• Upload a file that has already been filled in.
• List the completed forms
• Edit an already completed model
• Print results

Statistical module

This module will be accessible by ICRAF technicians and with it they will be able to visualize statistics, graphs, and indicators as aggregates of all the models filled in. During the design phase of the application, an initial set will be defined, but the platform must be able to allow technicians to add more statistical elements.

General information module

This module will be publicly accessible and will communicate information of general interest related to the project and the models.

It is important to note that the design of the platform should be adjusted to the various screen sizes (mobile, tablet and desktop). The platform should be multi-language (Spanish, Portuguese, English) with the system administrator being able to modify the various labels and texts in a simple way.

The consultant is required to provide a training to ICRAF technical staff, which includes and is based on the use of administrator and user manuals, also part of the consultant products. Note that the administrator should be able to modify the macros and validations performed and the manuals shall provide guidance on these aspects too. This training will be the opportunity to test the platform and the manuals and generate feedbacks to incorporate before finalizing the products.

Given the complexity of the tasks, the consultant will have to hold continuous meetings with ICRAF technicians to fine-tune each of the input parameters, calculation elements and result indicators.

Requirements

• Master’s degree in systems engineering or similar.
• Demonstrable ability to manage and work together with other members (e.g., product owners, back-end engineers, etc.) 
• Understanding of the back-end basics
• Master JavaScript frameworks, HTML and CSS and have a strong understanding of tech stacks including API for a proper integration.
• Ability to use a version control software (e.g., Github)
• Ability to create a responsive design. 
• Being able to perform testing and debugging.
• Ability to manage REST (Representational State Transfer), APIs and web services to communicate with the back-end architecture.
• Strong search engine optimization skills.
• Strong interpersonal skills including ability to collaborate and an overall good work ethic and positive attitude.

Closing date: 22 April 2022