Procurement Specialist - H10 at Kenya Airways

Brief Description        

• Implement and maintain cost effective procurement requirements for the Kenya Airways Group of companies to achieve a safe, sustainable and reliable Supply Chain and increase shareholder value and organizations profit.

Detailed Description        

Principal Accountabilities (Responsibility)  

• Ensure 100% compliance on e-sourcing tool to execute sourcing activities 
• Manage end to end procure to pay process 
• Review PDI and confirm need before processing the PO. Align with user on need and budgetary allocation/availability 
• Process PO within approved TAT 12 hours for stock items, 72 hours for non-stock item to ensure 100% delivery to the business. 
• Expedite on released orders as per delivery schedule. Ensure supplier adheres to quality, compliance and invoice accuracy. 
• Analyses supplier performance and use discretion to decide which supplier delivers best value to fulfil user needs 
• Participates in supplier engagement and development work in achieving delivery of consistent Quality within specifications. 
• Maintain Supplier Procurement trends to offer visibility of volume/value growth position. 
• Manage project financials ensuring value for external relationships and driving efficiencies in every approach. 
• Adhere to KQ Procurement buying policies & procedures in all sourcing undertaking 
• Perform periodic spend analysis and market research 
• Lead upkeep of Vendor Managed Inventory (VMI) at approved locations. 
• Implement procurement processes to ensure efficiency, cost savings and best practices 
• Develop detailed sourcing and category plans to maximize effectiveness and efficiency. 
• 100% system usage on all sourcing activities 
• Drive supply optimization and harmonization initiatives 
• Supplier engagement, relationship management and KPI Accountability. 
• Prepare reports on supplier performance to ensure timely deliveries and quality assurance. 
• Organize and facilitate periodic meetings with key stakeholders to review supplier performance & strategies to improve the same 
• Enable and exploit supplier innovation to deliver competitive advantage and cost reduction 
• Manage day to day relationship with the supplier 
• Evaluation of supplier performance against specified performance indicators and SLA’s to ensure adherence to key contract milestones. 
• Provide monthly reports on procurement KPI’s against internal user targets to ensure alignment • Provide supplier performance reports for monitoring and evaluation 
• Identify items for disposal within each category to ensuring compliance to the company disposal policy 
• Deliver savings through ensuring pricing on PO matches the contracted rates to support the business financial objectives. 
• Ensure all sourcing is within allocated budget allocations.

Job Requirements        
Qualification (Minimum) 

• Degree in Business or any relevant area. 
• Graduate diploma in Supplies Management or equivalent from recognized institution 
• At least 2 years’ relevant experience in the department.

Additional Details        

• Must have great communication skills 
• Negotiation skills 
• Analytical skills 
• Knowledge of tender procedures 
• Critical and proactive thinking 
• Understanding of INCO TERMS 
• Good grasp of Supply Chain 
• Familiar with Supply chain software to help procurement record transactions, manage supplier information 
• Familiar with Inventory management systems to understand impact of inventory tracking and ordering processes and. with various software used to manage inventory. 
• Adept at using Microsoft Office applications – from Microsoft Word, used to create correspondence and reports, to Excel, used for producing spreadsheets on supply costs and comparisons. 
• Track record of Integrity and ability to commit to driving compliance and accepting responsibilities of New SC values.