Production Data Clerk at Silentnight Bedding

Job Purpose:

• The Production Data Clerk ensures accurate capture, entry, and reporting of production data within the manufacturing process. The role also prepares daily/weekly production schedules for each work Centre (Wire, Quilting, Fabric Sewing, Wood, Pillow & Packaging).

Key Responsibilities:

Data Recording & Entry

• Accurately capture daily production outputs at each work centre.
• Accurately Carry out Manufacturing transactions in Sage ERP.
• Track and update raw material consumption (fabric, foam, wire, etc) against production orders.
• Monitor WIP stock movements between work centres to maintain visibility.

Production Scheduling

• Prepare and release production schedules for each work centre, balancing order priorities, capacity, and material readiness.
• Update schedules to reflect changes caused by machine breakdowns, raw material shortages, or urgent orders.
• Coordinate with supervisors to ensure schedule adherence and highlight risks.
• Compare planned vs. actual output to identify performance gaps.

Data Validation & Reconciliation

• Cross-check production logs with shop-floor reports to eliminate discrepancies.
• Reconcile raw material consumption with finished mattress/bedding outputs.
• Escalate abnormal variances (e.g., high scrap in cutting, overuse of quilting fabric) for investigation.

Reporting & Analytics

• Prepare daily, weekly, and monthly production performance reports by work centre.
• Provide KPIs such as efficiency, utilization, yield, downtime, and OTIF (On Time In Full).

Compliance & Documentation

• Maintain complete, auditable production records for all work centres.
• Ensure compliance with internal policies and external audit requirements.
• Provide data support during internal and external audits.

Additional Duties

• Perform any other relevant duties as may be assigned from time to time by Management.

KEY KPIs:

• Real-time, accurate production data across all production work centres.
• Effective schedules that optimize Bonnel, quilting, Mattress assembly, Wood and packaging capacities.
• Timely and reliable production reports for management decision-making.
• Full traceability of Raw Material movement, variances, and production outcomes.